Integration of payments with accounting software

Purpose

1.1. Ensure seamless, real-time transfer of payment data (received, due, failed) from payment providers to accounting software, automating reconciliation, general ledger updates, and invoice status synchronizations specific to professional aluminum welding services and projects.
1.2. Eliminate manual entry, accelerate payment recognition, minimize errors, improve audit trail, and support automated generation of financial reports for tax and compliance.

Trigger Conditions

2.1. Payment successfully received via integrated payment gateway.
2.2. Invoice marked as paid/partially paid.
2.3. Refund or chargeback processed.
2.4. Payment failure or dispute event.
2.5. Scheduled batch sync time if real-time events not supported.
2.6. Invoice creation or amendment requiring sync with accounting records.

Platform Variants

3.1. Stripe
• Feature/Setting: Webhook for "payment_intent.succeeded" event, connect to "Invoice" object in QuickBooks/Xero/Zohobooks API.

3.2. PayPal
• Feature/Setting: IPN Listener for "Payment Completed", sync via "Payouts" API to "Sales Receipt" in accounting platform.

3.3. Square
• Feature/Setting: Webhook for "payment.updated", invoke "Invoices → CreateOrUpdate" API in Sage.

3.4. Authorize.Net
• Feature/Setting: Silent Post URL for "transaction settled", map to "AddPayment" endpoint in FreshBooks.

3.5. GoCardless
• Feature/Setting: Webhooks for "payment_confirmed", trigger "BankTransaction" POST in FreeAgent.

3.6. QuickBooks Payments
• Feature/Setting: "SalesReceipt.Create" event, automatically allocate funds in "Banking" module.

3.7. Wave
• Feature/Setting: REST API call when payment updated, use "Payments → CreatePayment" on Zoho Books.

3.8. Zoho Books
• Feature/Setting: "PaymentReceived" webhook, direct update to relevant "JournalEntry" in Xero.

3.9. Xero
• Feature/Setting: Webhook for "PaymentCreated", append transaction using "CreateBillPayment" in SAP Business One.

3.10. Sage Intacct
• Feature/Setting: "Invoice PaymentNotification", connect payment event to "AP Payments" REST endpoint.

3.11. FreshBooks
• Feature/Setting: "Payment Created" event, send to "Add Payment" in QuickBooks Online.

3.12. SAP Business One
• Feature/Setting: "IncomingPayment" object creation, relay to "Customer Payment" API in Microsoft Dynamics 365.

3.13. Microsoft Dynamics 365
• Feature/Setting: Webhook on "CustomerPaymentPosted", update "SalesInvoice.SetPaid" on Odoo.

3.14. Odoo
• Feature/Setting: Automated action on "account_payment", sync with "Create Transaction" in Netsuite.

3.15. NetSuite
• Feature/Setting: SuiteTalk "CustomerPayment.add", link to "Receive Payment" in Sage 50.

3.16. Sage 50
• Feature/Setting: SDK/REST endpoint for "ReceivePayment", update "Payments" module in Moneybird.

3.17. Moneybird
• Feature/Setting: Webhook for "payment_created", call "CreatePayment" in Wave.

3.18. Chargebee
• Feature/Setting: Webhook on "payment_collected", trigger "Add Payment" in KashFlow.

3.19. KashFlow
• Feature/Setting: API endpoint "InsertBankTransaction", automatically reconcile with "Invoice" in FreeAgent.

3.20. FreeAgent
• Feature/Setting: "Bank Transaction Created" webhook, update "Payment Received" in Zoho Books.

Benefits

4.1. Accelerates reconciliation, keeping books always up-to-date.
4.2. Reduces manual data handling, lowering risk of human error.
4.3. Improves payment status visibility for welders and clients.
4.4. Speeds up cash flow tracking for project-based aluminum work.
4.5. Enhances audit and compliance readiness for professional service firms.