Invoicing, Payments, & FinancePurpose
1. Automate real-time synchronization and posting of sales, invoices, customer payments, and expense data from multiple sales and finance channels into accounting software.
2. Automating reconciliation of drilling equipment sales, returns, credit notes, and payment receipts to reduce human data entry and eliminate errors.
3. Automate creation, distribution, and archival of financial documents (invoices, receipts, statements) based on triggered sales/order events.
4. Automate VAT/GST calculations, income summaries, tax-period reporting, and cash-flow insights for faster compliance and management.
5. Automate ledger updates from bank feeds, credit card statements, and payment processors with mapping into cost centers.
Trigger Conditions
1. New sales order/event creation in CRM, POS, or sales management software.
2. Customer payment marked as received or cleared by gateway/bank.
3. Expense entry or purchase order recorded in finance/procurement system.
4. Monthly/quarterly financial close events.
5. Scheduled automatic data pulls (e.g., daily at midnight).
6. Webhook/API notification from eCommerce, ERP, or sales application.
Platform Variants
1. QuickBooks Online
- API Endpoint: /v3/company/{companyId}/invoice — Automate invoice posting and update/payments.
2. Xero
- Feature: Accounting API Invoices endpoint — Automates invoice creation, payment matching, bank feed syncing.
3. Sage Intacct
- Function: Order Entry, AR & AP automation via XML Gateway (OrderEntryBatch, ARInvoice)
4. Microsoft Dynamics 365 Business Central
- Feature: API/v2.0/companies({companyId})/salesInvoices — Automates sales invoice push.
5. SAP Business One
- Service Layer API: /InvoicesService — Automates invoice record creation, payment status update.
6. Zoho Books
- API: /invoices, /payments, /contacts endpoints — Automate adding invoices and matching transactions.
7. FreshBooks
- API: /invoices, /payments — Automating verified payment reflection on account.
8. Oracle NetSuite
- REST API: /record/v1/invoice — Automator posts invoices and sales orders directly.
9. MYOB AccountRight
- API: /Sale/Invoice/Item — Automatable import from order management platforms.
10. Wave Accounting
- API: /businesses/{businessId}/invoices — Automated creation based on sales triggers.
11. Odoo
- JSON-RPC: ‘account.invoice’ model — Automates invoicing, syncing sales and payments.
12. Square
- Function: Invoice API, Payment API — Automated invoice/payments flow to books.
13. Stripe
- API: /v1/invoices, /v1/charges — Automates reconciling Stripe sales in accounting.
14. Shopify
- Endpoint: /admin/api/2023-01/orders.json — Automates order-to-accounting sync.
15. HubSpot
- Feature: Workflow trigger with ‘Create record’ in connected accounting platform.
16. Salesforce
- API: ‘Flow Builder’ or ‘Apex’ for invoice event triggers, then automate data push to finance systems.
17. PayPal
- IPN or REST API: Automates sales data and settlement into ledger system.
18. WooCommerce
- REST API: /orders endpoint — Automate sales data into accounting software.
19. Magento
- REST API: /V1/orders — Automated payment/credit sync to finance ledger.
20. Google Sheets
- API: Sheets API — Automator extracts sales data to push into a preconfigured accounting endpoint.
Benefits
1. Automates manual data entry, saving time and eliminating repetitive tasks.
2. Automation reduces risks of double-entry and human errors.
3. Automated workflows accelerate invoice processing and payment validation.
4. Automation enables real-time financial dashboards for smarter drilling equipment business decisions.
5. Automating compliance and reporting cuts audit and tax preparation costs.
6. Automation ensures all sales channels feed accounting for full financial visibility.
7. Automated document archiving simplifies record-keeping and retrieval.
8. Automation scales effortlessly with business growth, handling increasing volume without added workload.