Integration of payment confirmation with accounting software

Purpose

1.1. Automatically reconcile payments received with issued invoices in real time across accounting systems.
1.2. Reduce manual data entry, eliminate errors, and speed up cash flow management for accounting service firms.
1.3. Instantly sync payment confirmations from payment processors or banks with accounting software to confirm invoice closure and enable streamlined reporting.
1.4. Improve financial accuracy and audit preparedness by maintaining synchronized records between payment and accounting platforms.

Trigger Conditions

2.1. Payment marked "successful" or "completed" in a payment gateway.
2.2. Webhook or API callback received from financial institution confirming deposit.
2.3. Invoice marked as "paid" by client within billing system.
2.4. End-of-day bank settlement transaction present in account feed.
2.5. Scheduled batch check for new payment entries or adjustments.

Platform Variants

3.1. Stripe
• Feature: "Payment Intent Webhook"—configure endpoint to fire when payment_successful event occurs.
3.2. PayPal
• Feature: "IPN (Instant Payment Notification)"—activate listener for txn_type=‘web_accept’ or sale.
3.3. Square
• API: "Payments Webhook"—set callback for payment.created or payment.updated events.
3.4. QuickBooks Online
• API: "ReceivePayment POST"—match received payment to invoice using TxnId.
3.5. Xero
• Feature: "Payments API"—submit payment allocation POST for matching invoice reference.
3.6. FreshBooks
• Feature: "Webhooks for Payment Updated"—listen for payment_paid and invoke payment entry API.
3.7. Zoho Books
• Feature: "Payment Callback URL"—receive payment confirmation and append via Invoice Payments API.
3.8. Sage Business Cloud
• API: "POST /payments"—record incoming payment with mapped invoiceId.
3.9. Wave
• API: "Create Payment" for invoice—call Payments endpoint referencing invoiceUid.
3.10. Netsuite
• API: "CustomerPayment" record creation—assign Invoice ID to created payment object.
3.11. Oracle Fusion Cloud
• Feature: "REST API for Invoices"—invoke Receipt creation and link to invoiceNumber.
3.12. SAP Business One
• Service Layer: "IncomingPaymentsService"—post receipt with matching docEntry.
3.13. Intuit QuickBooks Desktop
• SDK: "Receive Payments"—push XML request updating invoice status with reference.
3.14. Braintree
• Feature: "Webhook for Transaction Disbursed"—map event to accounting entry POST.
3.15. Authorize.Net
• Feature: "Silent Post URL"—capture transaction ID, match to open invoice via API.
3.16. Adyen
• API: "Notification Webhook"—listen for AUTHORISATION and set invoice as paid in destination system.
3.17. GoCardless
• API: "Webhook for Payment Confirmed"—trigger POST to accounting API with mandate and payment ID.
3.18. Worldpay
• Feature: "Order Notification Service"—monitor order status change and update accounting system.
3.19. Revolut Business
• API: "Transaction Created Webhook"—on credit entry, POST to invoice reconciliation API.
3.20. Mollie
• API: "Webhook for Payment Paid"—listen for payment status update, then PATCH invoice via accounting endpoint.
3.21. Wise Business
• Feature: "Webhook on Incoming Transfer"—when funds received, batch match to listed invoices in accounting API.
3.22. Bill.com
• Feature: "Payments Synced Webhook"—trigger on payment confirmation, append to linked invoice as cleared.

Benefits

4.1. Minimizes manual reconciliation workload, reducing staff hours and costs.
4.2. Ensures real-time financial visibility and invoice accuracy.
4.3. Accelerates cash-flow tracking and client account management.
4.4. Improves compliance, reduces risk of missed or duplicate entries, and readies business for audit.
4.5. Strengthens client trust and operational reliability in accounting services.