Integration of finance data with accounting software

Purpose

1.1. Seamlessly synchronize financial data (sales, expenses, invoices) from airbrushing service platforms with accounting software to ensure real-time reporting, reduce manual entry, minimize errors, simplify tax preparation, provide centralized financial oversight, and support payment tracking for both B2B and direct clients.

Trigger Conditions

2.1. New invoice issued on POS or sales platform.
2.2. Payment received via payment gateway or manual confirmation.
2.3. Expense recorded for art materials or labor.
2.4. Client completes airbrush project or order status changes to ‘Delivered.’
2.5. Scheduled batch reconciliation (daily/weekly).
2.6. Adjustment or update made to existing invoice.

Platform Variants

3.1. QuickBooks Online
• API: /v3/company//invoice; configure for POST (create invoice), PATCH (update), GET (sync status updates).
3.2. Xero
• Endpoint: /invoices, /payments; configure for POST invoice, POST payment.
3.3. FreshBooks
• API: POST /invoices, POST /payments; map client and payment details matching airbrush jobs.
3.4. Zoho Books
• API: /invoices, /payments; enable automation flows for invoice creation and payment sync.
3.5. Wave Accounting
• Endpoint: /invoices, /payments; direct webhook sync on invoice creation.
3.6. Sage Intacct
• Function: create_invoice, post_payment; use CSV or direct API trigger.
3.7. MYOB
• API: /Sale/Invoice, /Sale/CustomerPayment; set for POST when jobs close.
3.8. NetSuite
• SOAP/REST API: record.add, payment.process; map custom fields for airbrushing.
3.9. KashFlow
• Endpoint: /invoices, /transactions; auto-migrate data from POS.
3.10. FreeAgent
• Endpoint: /invoices, /bank_transactions; schedule POST for each closed sale.
3.11. Odoo
• XMLRPC Endpoint: create(‘account.invoice’); trigger on order complete.
3.12. SAP Business One
• DI API B1WS: AddInvoice, AddIncomingPayment; link to service sales.
3.13. Microsoft Dynamics 365 Business Central
• API: financials/companies({id})/salesInvoices; automate from CRM.
3.14. Square
• API: /v2/invoices, /v2/payments; pull data to bridge to accounting system.
3.15. Stripe
• Endpoint: /invoices, /charges; webhook to accounting tool.
3.16. PayPal
• REST API: /v2/invoicing/invoices, /v2/payments; integrate for auto-reconciliation.
3.17. Shopify (for airbrushing e-commerce)
• API: /admin/api/2023-01/orders.json; sync order to invoice.
3.18. WooCommerce
• REST API: /wp-json/wc/v3/orders; flow to create invoice record.
3.19. Braintree
• API: /transactions; add payment confirmation to accounting.
3.20. Kashoo
• API: /invoices, /payments; trigger on job finalization.

Benefits

4.1. Eliminates manual entry, reducing errors and admin time.
4.2. Provides real-time financial insights for airbrushing studios.
4.3. Enhances cash flow visibility with instant payment tracking.
4.4. Streamlines compliance and audit readiness for professional art services.
4.5. Supports scalable bookkeeping for growing airbrushing businesses.
4.6. Enables timely client invoicing and automated late-payment reminders.
4.7. Integrates expense tracking for material/labor purchases related to airbrushing.