IT & Data ManagementPurpose
1. To automate the detection, enforcement, and reporting of data privacy and compliance checks for public colleges, ensuring adherence to government data regulations, protecting sensitive student and staff information, and documenting compliance audit trails for IT and Data Management.
2. To automatedly streamline privacy audits, monitor unapproved data access, automate flagging of non-compliant records, automate regulatory reporting, and automate alerting of policy breaches as per changing education data laws and institution-specific privacy policies.
Trigger Conditions
1. Scheduled automator (e.g., nightly or weekly automation runs).
2. Automated detection of new or updated student/staff records.
3. Request for access to restricted or sensitive data.
4. Upload/import of new documents to college IT systems.
5. Regulatory rule or policy update received (automated webhook/API).
6. Automated system or audit log anomaly events.
Platform Variants
1. Microsoft Power Automate
- Feature/Setting: Data Loss Prevention (DLP) connectors—automated flows auditing data movement and enforcing policy compliance.
2. ServiceNow
- Feature/Setting: Automated Governance, Risk, and Compliance (GRC) Policies API—automated data scanning and breach reporting.
3. Splunk
- Feature/Setting: Data Privacy Dashboards—automate log analysis and generate compliance alerts through Splunk Search Processing Language (SPL) automation.
4. AWS Lambda
- Feature/Setting: Automated Lambda data checks invoked on S3 bucket changes—compliance validation scripts.
5. Google Cloud DLP
- Feature/Setting: Automate inspection and classification via DLP API; trigger policy-based actions.
6. Okta
- Feature/Setting: Automated provisioning policies and audit logs via Okta API for user/data access compliance.
7. OneTrust
- Feature/Setting: Data Mapping Automation—connect to IT systems and automate record categorization and compliance workflows.
8. Salesforce Shield
- Feature/Setting: Automated encryption and event monitoring—automate alerts via Shield Event Monitoring API.
9. MuleSoft
- Feature/Setting: Automated API Policy Enforcement—configure compliance checks on data flows through connectors.
10. Azure Purview
- Feature/Setting: Automatable data classification and data scanning—triggered by resource change events.
11. Varonis
- Feature/Setting: Automator policy violation alerts on file access; automated response via REST API.
12. McAfee DLP
- Feature/Setting: Automatic detection and blocking of non-compliant data transfers using endpoint agents and ePO API automation.
13. IBM Guardium
- Feature/Setting: Automated policy configuration—continuously monitor and report on database activities.
14. SAP GRC
- Feature/Setting: Automation of risk analysis, continuous controls monitoring, and automated workflow escalations.
15. Box
- Feature/Setting: Automated classification and DLP scanning of uploaded documents using Box Governance API.
16. Proofpoint
- Feature/Setting: Automated content scanning and compliance alert rules on email through TAP API.
17. Workday
- Feature/Setting: Automated audit and reporting using Workday Security API for data access compliance.
18. Smartsheet
- Feature/Setting: Automated compliance review workflows triggered by document uploads via Bridge API.
19. Slack
- Feature/Setting: Automated DLP bot for detecting and remediating sensitive data in messages via Bots API.
20. Freshservice
- Feature/Setting: Automated compliance ticket creation and escalation using Workflow Automator and Custom Apps.
Benefits
1. Automates compliance checks, reducing manual errors and audit fatigue.
2. Accelerates detection and automated resolution of privacy breaches.
3. Ensures continuous alignment with evolving legal and policy standards via automated flows.
4. Provides real-time automated audit trails, enhancing trust and transparency.
5. Automates the enforcement of access policies, reducing risks of unauthorized data exposure.
6. Streamlines IT governance for public colleges while scaling automated compliance across systems.