Lead Management & AdmissionsPurpose
1. Automate open house and event RSVP processes for adult education schools to streamline attendee registration, tracking, reminders, and follow-ups.
2. Centralize attendee data into lead management, reduce manual workload, minimize errors, and ensure high participant engagement.
3. Enable multi-channel RSVP intake (web, SMS, email, chat), automated confirmations, calendar invites, and integration into admissions workflows.
Trigger Conditions
1. New event or open house creation in scheduling/calendar platform
2. Submission of RSVP form on website, landing page, chatbot, or email
3. Incoming SMS or call RSVP to dedicated event number
4. Event invitation sent via email or messaging campaign
5. Manual lead/enrollment status update in CRM or admissions tool
6. Specific RSVP deadline, event date/time approaching, or slot unavailability
Platform Variants
1. Typeform
- Feature/Setting: Webhook/Response API; trigger on new RSVP submission, send registration data to admissions CRM
2. Google Forms
- Feature/Setting: Form Submit trigger using Apps Script or API; capture attendee responses and transfer to lead management
3. Calendly
- Feature/Setting: Event Scheduled Webhook; automate attendee record creation and reminders
4. Eventbrite
- Feature/Setting: Order/Attendee Webhook API; fetch RSVPs, sync with school CRM and communications
5. Mailchimp
- Feature/Setting: Automated email triggers when RSVP tag added; API for segmenting responders for follow-ups
6. Twilio
- Feature/Setting: Programmable SMS webhook for RSVP confirmation; trigger reminder/updates via SMS API
7. SendGrid
- Feature/Setting: Event Notification API; send custom RSVP confirmation, reminders, and follow-up emails
8. Zoom
- Feature/Setting: Meeting/Webinar Registration API; trigger on registrant creation, sync into admissions database
9. Microsoft Teams
- Feature/Setting: Meeting API and Webhook; auto-create calendar invite, register RSVP via Teams message
10. Slack
- Feature/Setting: Slash command & Events API; RSVP or reminders through dedicated channel
11. HubSpot
- Feature/Setting: Form Submission API; push RSVP data into contact pipelines, trigger nurture workflows
12. Salesforce
- Feature/Setting: Web-to-Lead Forms, Workflow Rules; register event leads, auto-update status
13. ActiveCampaign
- Feature/Setting: Forms API, Automation Triggers; manage registrant journeys, update list segments
14. Zapier
- Feature/Setting: Webhook/Trigger integrations for any RSVP platform to CRM or calendar
15. Outlook Calendar
- Feature/Setting: Calendar Event API; auto-invite attendee, update on status changes
16. Airtable
- Feature/Setting: Form/Webhook integration; record RSVPs, trigger automated follow-ups
17. Pipedrive
- Feature/Setting: Deal/Person API; log each RSVP as a lead, drive automated pipeline progression
18. ClickSend
- Feature/Setting: SMS/Email API; confirm registration, reminders, and engage non-responders
19. Intercom
- Feature/Setting: Messenger API, Inbox/Tag automations for RSVP, reminders, and status updates
20. ZoomInfo
- Feature/Setting: Lead Enrichment API for RSVP context, source qualification, profile enrichment
21. Google Sheets
- Feature/Setting: App Script/API for real-time RSVP data sync, list management, and reporting
22. Webex
- Feature/Setting: Event Registration API, Webhook trigger for new RSVP and reminders
23. Facebook Events
- Feature/Setting: Graph API, Webhooks for new attendee response, sync with CRM or communication platforms
24. WhatsApp Business API
- Feature/Setting: Automated RSVP confirmations and reminders, recipient list compilation
Benefits
1. Eliminate manual RSVP tracking, reduce administrative time
2. Ensure accurate and instant attendee data capture and integration
3. Increase attendance through automated reminders and confirmations
4. Enable personalized communication and targeted follow-ups
5. Improve reporting, post-event analytics, and pipeline updates
6. Support multi-channel, real-time communication with attendees