Instant sharing of activity calendars with parents

Purpose

1.1. Ensure transparent, real-time communication between Anganwadi centers and parents regarding upcoming lessons, activities, and events.
1.2. Foster parental engagement by automating calendar sharing to keep families informed and involved in their child's development.
1.3. Reduce manual overhead for teachers by triggering instant notifications, reducing paperwork and lag times.
1.4. Support compliance and best practices by maintaining a digital log of notifications sent.

Trigger Conditions

2.1. Creation or update of an activity or event on the Anganwadi center's digital calendar.
2.2. Scheduled batch notifications at set times each week or month.
2.3. New enrollment of a child triggering a welcome and current calendar share.
2.4. Emergency or unscheduled changes requiring urgent parent update.

Platform Variants

3.1. Google Calendar
• API: Calendar API “Events: insert” and “Events: watch” to detect and trigger notifications for new/updated events.
3.2. Microsoft Outlook (Office 365)
• API: Graph API “/me/events” and “/subscriptions” for real-time event monitoring and sharing.
3.3. Twilio SMS
• API: Messages Create to send activity links as SMS (sample config: recipient number, message template, calendar URL).
3.4. SendGrid
• API: “Send Email” for dispatching updates with embedded calendar links.
3.5. WhatsApp Business API
• Endpoint: “/v1/messages” for sending rich-text activity notifications and calendar attachments.
3.6. Slack
• API: “chat.postMessage” for sending parents notifications to private or group channels.
3.7. Telegram Bot API
• Method: sendMessage/sendDocument to broadcast activity schedules as static attachments or calendar cards.
3.8. Facebook Messenger
• API: “messages” endpoint to notify parents subscribed via Messenger with calendar activity details.
3.9. Zoom
• API: “Webinars/Meetings: Add registrants” to send invites for virtual activity sessions.
3.10. Microsoft Teams
• API: “Create Chat/Send Message” to deliver calendar links and reminders to parents.
3.11. Salesforce
• Object: Task/Event; use “Create/Update” trigger to auto-send calendar to parent contacts.
3.12. Zapier
• App: “Schedule by Zapier” or “Google Calendar”; action: Email/SMS message to parents list.
3.13. HubSpot
• Workflow: Deal/Contact-based workflows; trigger "Send email" with calendar as attachment.
3.14. ActiveCampaign
• Automation: Triggered email or SMS using “Send campaign” when new activity is created.
3.15. Mailchimp
• API: “Campaigns/Create and Send” to send calendar updates to a parent segment.
3.16. Airtable
• Script: “Automation - Send Email” when a row (event) is added or updated.
3.17. Notion
• API: “Database item created/updated” triggers email via integration to parent contacts.
3.18. ClickSend
• API: “Send SMS/Email” for multi-format notifications with calendar file/link.
3.19. Viber Business Messages
• API: “send_message” for distributing activity messages to parent subscribers.
3.20. Zoho CRM
• Workflow: “Calendar event created/updated” auto-triggers email/SMS to parent record.

Benefits

4.1. Ensures consistent, timely parent communication and engagement.
4.2. Minimizes manual errors and administrative workload.
4.3. Enhances parental trust and satisfaction via transparency.
4.4. Enables monitoring and audit of communication for compliance.
4.5. Supports scalable communication as center size or number of events grows.