Library & Resource ManagementPurpose
1.2. Automates the assignment of digital access based on class, subject, or specific student groups.
1.3. Supports bulk automated provisioning and revoking of access as per academic schedules or librarian rules.
1.4. Automates communication and notifications to students, parents, and staff regarding their resource access status and usage instructions.
1.5. Automates compliance tracking and reporting for school library management and CBSE audits.
1.6. Enables event-driven automation when new digital assets are made available or when student accounts are updated/changed.
Trigger Conditions
2.2. New student enrollment or student promotion to a higher grade/class.
2.3. Teacher assignment of specific resources to a group, class, or individual.
2.4. Scheduled interval triggers for recurring access or access expiry automation.
2.5. Student request/approval workflow initiates resource granting.
2.6. CBSE resource allocation policies are updated.
2.7. Manual librarian action triggers (e.g., bulk import or manual override).
Platform Variants
• Feature/Setting: Drive API — automate sharing e-resources by email or group; configure permission levels (read/download).
3.2. Microsoft 365
• Feature/Setting: SharePoint API/Graph API — automate document sharing with student groups and automated expiration.
3.3. Moodle LMS
• Feature/Setting: Web Services — automate enrolment in resource-based courses and modules.
3.4. Schoology
• Feature/Setting: API — automate resource linking and message distribution to students.
3.5. SFTP Servers
• Feature/Setting: Automated file delivery scripts; configure user folder provisioning and expiry.
3.6. Slack
• Feature/Setting: Files.upload API — automated document/resource drop and notification to student channels.
3.7. WhatsApp Business Cloud API
• Feature/Setting: Automated messaging workflow to distribute e-resource links.
3.8. OneDrive
• Feature/Setting: Graph API — automate shared folder creation and time-limited access.
3.9. Amazon S3
• Feature/Setting: Pre-signed URLs API — automate secure, time-bound resource sharing.
3.10. Dropbox
• Feature/Setting: Dropbox API — automates shared links for resource folders to mapped student lists.
3.11. Canvas LMS
• Feature/Setting: API — automates resource assignment and notifications via course module updates.
3.12. Remind
• Feature/Setting: Automated message distribution feature using resource links from the library.
3.13. Freshdesk
• Feature/Setting: Ticket automation for resource requests and auto-response with access credentials.
3.14. SendGrid
• Feature/Setting: Automated emails for access credentials and resource notifications.
3.15. Twilio SMS
• Feature/Setting: Automated SMS distribution of resource access links and authentication codes.
3.16. Azure Blob Storage
• Feature/Setting: Automated SAS token creation for secure, automated file access.
3.17. Zoho Creator
• Feature/Setting: Automated workflow scripts for resource allocation and tracking.
3.18. Power Automate
• Feature/Setting: Automated process flows for resource distribution triggering on student roster changes.
3.19. ServiceNow
• Feature/Setting: Workflow automation for access requests and provision tracking.
3.20. Google Classroom
• Feature/Setting: API — automated assignment of material/resource via class streams.
3.21. Box Platform
• Feature/Setting: Box API for automated sharing and permission management per student user.
Benefits
4.2. Enables large-scale automated distribution and revocation based on dynamic student data.
4.3. Ensures CBSE policy compliance through automated logging and reporting.
4.4. Automates notifications and reminders for access expiry or new additions.
4.5. Increases resource utilization by automating timely, targeted access to learning materials.
4.6. Automates support for multiple content types and communication channels used by schools.
4.7. Enables a scalable, repeatable, and auditable e-resource distribution workflow, automating ongoing operational needs for CBSE libraries.