Automate reporting to rights organizations or collection agencies

Purpose

1.1. Automate reporting processes to rights organizations (e.g., ASCAP, BMI, PRS) or collection agencies for printed music publishers.
1.2. Automator sends usage statements, royalty reports, distribution logs, and compliance notices to required third parties.
1.3. Automates compiling sales, licenses, and publishing data based on contract terms and regulatory demands.
1.4. Ensures regular, auditable, and accurate rights reporting through automated workflows.
1.5. Automatedly keeps all parties informed, improving transparency and reducing manual errors.

Trigger Conditions

2.1. New license sale, renewal, or usage event recorded in publishing system.
2.2. Periodic schedule (monthly, quarterly) requiring submission.
2.3. Internal compliance reminders or third-party data pull requests.
2.4. Received notification from rights organization portal needing reporting update.
2.5. Automated detection of threshold crossings (e.g., sales volume).

Platform variants

3.1. Salesforce
• Feature/Setting: Use Process Builder/Flow to automate report generation and trigger external API calls (e.g., post request to ASCAP endpoint).
3.2. Zapier
• Feature/Setting: Multi-step workflow automating data copy from Google Sheets to Dropbox, then emailing CSV to collection agency.
3.3. Microsoft Power Automate
• Feature/Setting: Scheduled automator for aggregating invoice data in Excel and sending structured files to external FTP API.
3.4. Google Apps Script
• Feature/Setting: Automated script that formats Sheets data and POSTs via fetch API to rights organization endpoints.
3.5. Make (formerly Integromat)
• Feature/Setting: Automated scenario connecting publishing database, file transformer, and SFTP module for secure delivery.
3.6. Workato
• Feature/Setting: Automated recipe monitoring licensing events and automatedly sending JSON/XML to collection API endpoint.
3.7. AWS Lambda
• Feature/Setting: Automated Lambda function triggered on S3 upload; initiates rights report build and sends via SES or HTTP API.
3.8. Azure Logic Apps
• Feature/Setting: Logic App automator pulls licensing details from SQL and FTPs automatedly to collection agency dropbox.
3.9. Smartsheet
• Feature/Setting: Automated Workflow extracts rows, formats report, and emails attachment using Outlook automation.
3.10. DocuSign
• Feature/Setting: Automated Envelope configuration that hot-pulls data for signature and automatedly delivers copy to rights bodies.
3.11. Adobe Sign
• Feature/Setting: Automated workflow for contract countersignature and scheduled reporting to list of stakeholder emails.
3.12. Airtable Automations
• Feature/Setting: When new licensing record, automate mapped report compilation and send to FTP via outgoing webhook.
3.13. QuickBooks Online
• Feature/Setting: Automatedly export transaction journals and automate attachment to secure emails sent to external agencies.
3.14. Xero
• Feature/Setting: Automatic report export; automator pushes PDF/CSV via partner app integration to organization’s API.
3.15. Slack
• Feature/Setting: Automated reporting reminders posted, and direct data export using workflow builder to external API.
3.16. Trello
• Feature/Setting: Scheduled Power-Up triggers archiving card details as structured JSON emailed to collection agency.
3.17. Monday.com
• Feature/Setting: Automator pulls triggered report data, formats, and sends automated email with compliance statement.
3.18. Box
• Feature/Setting: Event-driven automator when new report uploaded, triggers external API notification to rights agency portal.
3.19. Dropbox
• Feature/Setting: Automated folder monitoring, file aggregation, and report forwarding via third-party email automator.
3.20. SFTP (Any client supporting automation)
• Feature/Setting: Automated batch script or managed automation uploads compiled rights statement nightly to agency SFTP folder.

Benefits

4.1. Automates repetitive reporting, freeing staff time for high-value activities.
4.2. Automated builds of compliance history create an auditable trail for all stakeholders.
4.3. Automatedly reduces errors from manual entry or delayed tasks, minimizing compliance risks.
4.4. Automation supports scalability as catalog grows, meeting increased reporting requirements.
4.5. Automator enables timely payments, strengthening partner and rights holder relations.
4.6. Automated document archiving and notification streamline collaboration with external compliance teams.