Inventory discrepancy detection and resolution workflow

Purpose

1. Automate the detection of inventory discrepancies in real-time across naval base storage, warehouses, and depot units.

2. Automate notifications, escalation, and update records upon inventory mismatches between digital systems and physical audits.

3. Automator workflow ensures automated investigation, supporting compliance for defense supply standards and minimizing operational disruption.

4. Automate the reconciliation of supply input/output, flagging automatedly for review, corrections, or reporting to higher naval logistics control.

5. Automated reports, dashboard updates, and audit trails for logistics transparency.

Trigger Conditions

1. Scheduled inventory syncs show a quantity mismatch between perpetual (system) and periodic (manual) records.

2. Automated import from handheld device or IoT inventory scanner detects unrecognized or missing items.

3. Automated receipt logging by supply officers triggers when expected delivery quantity differs from system records.

4. Automated trigger when periodic inventory threshold breach alerts are logged.

Platform Variants

1. Oracle Inventory Management Cloud

• Feature/Setting: Configure REST API for “GET/PUT Inventory Transactions”, enable automated discrepancy detection and notifications.
  

2. SAP S/4HANA

• Feature/Setting: Use Inventory Management OData Services (“/sap/opu/odata/sap/API_MATERIAL_STOCK_SRV”), automate report fetching and workflow task creation.
  

3. IBM Maximo Asset Management

• Feature/Setting: Automate “Inventory Reconciliation” feature through Maximo REST APIs for post-transaction checks.
  

4. Microsoft Dynamics 365 Supply Chain

• Feature/Setting: Configure Inventory On-hand Data Entity for automated monitoring and automate Power Automate triggers for exceptions.
  

5. ServiceNow

• Feature/Setting: Use “Flow Designer” automation with Inventory Table APIs, automated ticketing upon discrepancy detection.
  

6. Epicor ERP

• Feature/Setting: Use Business Activity Queries (BAQ) and REST API (“Erp.BO.InventoryQtyAdjSvc”), enabling automation for mismatch logging.
  

7. Infor CloudSuite

• Feature/Setting: Configure automated “Inventory Adjustment” API to flag and mutate records, automate notification rules.
  

8. NetSuite

• Feature/Setting: Set up SuiteScript to automate detection, and SuiteFlow for automated notifications; Inventory Adjustment API for corrections.
  

9. Coupa

• Feature/Setting: Automate using Inventory Management module and workflow automation function in Coupa Open API for exception reporting.
  

10. Salesforce (w/ Service Cloud)

• Feature/Setting: Inventory Custom Objects; automate flows in Flow Builder integrating real-time automated alerts.
  

11. Zebra Savanna Data Services

• Feature/Setting: Automate barcode scan events as triggers using “Inventory Event API” for discrepancy auto-detection.
  

12. Snowflake

• Feature/Setting: Automate data ingestion from different inventory sources; setup automations in Snowpipe and Tasks for discrepancy checks.
  

13. MongoDB Atlas

• Feature/Setting: Inventory collection change stream monitoring with Atlas Triggers for automated discrepancy analytics.
  

14. PagerDuty

• Feature/Setting: Incident trigger automation using Events API v2 upon inventory discrepancy logging.
  

15. Splunk

• Feature/Setting: Automated log monitoring with Splunk Search Processing Language (SPL); real-time alert actions and webhooks.
  

16. AWS Lambda

• Feature/Setting: Event-driven automated function, triggered via API Gateway by inventory event streams.
  

17. Google Cloud Functions

• Feature/Setting: Automated detection on Firestore database updates, triggering email or SMS via REST hooks.
  

18. Twilio

• Feature/Setting: Messaging API for real-time SMS escalation to logistics leads when automated discrepancy event occurs.
  

19. Slack

• Feature/Setting: Incoming Webhooks and Workflow Builder automatedly post notifications on dedicated logistics channel.
  

20. SendGrid

• Feature/Setting: Automated email via dynamic templates upon discrepancy event; RESTful Email API.
  

21. Jira

• Feature/Setting: Issue automation via Jira REST API, generating tickets for each automated discrepancy case.
  

22. Microsoft Teams

• Feature/Setting: Automated adaptive card posting using Teams Graph API for discrepancy and resolution workflow steps.
  

23. Tableau

• Feature/Setting: Automated data refresh from inventory sources; trigger dashboard alerts and anomaly highlighting.
  

24. Power BI

• Feature/Setting: Dataflow automation to update inventory metrics and push discrepancy notifications.
  

25. Zapier

• Feature/Setting: Connect inventory data platforms for workflow automations; trigger complex multi-tool actions per event.
  

Benefits

1. Automates time-consuming manual checks, reducing human error.

2. Provides automated escalation, decreasing mean time to resolution.

3. Automatedly delivers real-time visibility and transparent audit trails.

4. Automator ensures compliance with defense logistics protocols.

5. Enables continuous improvement by automating recurring analytics and reporting tasks.