Inventory reconciliation and discrepancy alerts

Purpose

1.1. Ensure real-time matching of actual stock with recorded quantities to detect discrepancies and miscounts.
1.2. Prevent loss, spoilage, or theft by automating reconciliation checks across warehouse, POS, and ERP systems.
1.3. Instantly alert responsible teams to variances, driving timely investigation and corrective actions.
1.4. Automate periodic audits and enable paperless, trackable inventory oversight for agricultural product wholesalers.

Trigger Conditions

2.1. Scheduled or on-demand inventory checks complete.
2.2. Manual or automated data input from barcode/RFID scanners.
2.3. Database update triggers in WMS/ERP.
2.4. API webhooks indicating receipt/shipment or physical stock movement.
2.5. Detection of mismatch exceeding defined threshold between digital and physical counts.

Platform Variants

3.1. Microsoft Power Automate
• Feature/Setting: Scheduled Flow; Configure inventory check at midnight, trigger on SQL data difference event.
3.2. Zapier
• Feature/Setting: "Schedule by Zapier" and "Webhooks"; Listen for WMS webhook, send Slack alert on mismatch.
3.3. Google Apps Script
• Feature/Setting: Time-driven trigger in Google Sheets API, send discrepancy report via Gmail API.
3.4. AWS Lambda
• Feature/Setting: CloudWatch schedule, run Python sync, publish mismatch to SNS topic for notification.
3.5. Azure Logic Apps
• Feature/Setting: Recurrence, SQL action for read, conditional email via Office 365.
3.6. Salesforce Flow
• Feature/Setting: Scheduled Trigger, Inventory object update, create Task if discrepancy detected.
3.7. Oracle Integration Cloud
• Feature/Setting: Scheduled orchestration, connect Oracle Inventory API, send mobile push on anomaly.
3.8. SAP Integration Suite
• Feature/Setting: Event-driven workflow, SAP S/4HANA stock API, send alert to SAP Fiori Launchpad.
3.9. IBM App Connect
• Feature/Setting: Event flow from DB2, rule for mismatch, email output node.
3.10. Integromat (Make)
• Feature/Setting: Repeater module on inventory list, conditional Slack/Telegram message module.
3.11. QuickBooks Online API
• Feature/Setting: Webhook on inventory_day_end, sync with actuals, create discrepancy record.
3.12. Shopify Admin API
• Feature/Setting: Inventory Level webhook, trigger discrepancy alert via email and dashboard flag.
3.13. NetSuite
• Feature/Setting: Scheduled script on "Inventory Count", SuiteScript to flag discrepancies.
3.14. SAP Business One Service Layer
• Feature/Setting: Inventory Update, send mismatch alert to manager group.
3.15. Slack API
• Feature/Setting: Incoming Webhook, receive JSON alert on detected discrepancy.
3.16. Twilio Programmable SMS
• Feature/Setting: REST API, send SMS to warehouse supervisors when mismatch occurs.
3.17. PagerDuty
• Feature/Setting: Event API, create incident for urgent discrepancy cases.
3.18. SendGrid Mail API
• Feature/Setting: Send notification emails with inventory report attachment.
3.19. Trello API
• Feature/Setting: Create new card in "Stock Issues" board for tracking investigation.
3.20. Monday.com API
• Feature/Setting: Add update to "Inventory Audit" pulse with details of the discrepancy.

Benefits

4.1. Increases visibility and accountability for every stock movement.
4.2. Reduces manual labor and error-prone reconciliation processes.
4.3. Enables rapid response, minimizing revenue impact of stock losses.
4.4. Complies with audit and traceability standards for agricultural supply chains.
4.5. Supports scalable expansion of inventory network without proportional resourcing increases.