Logistics & OperationsPurpose
1.2. Eliminate manual entry and calculation errors by extracting service data (flight hours, medical staff, equipment used, distance, patient details) directly from operational systems.
1.3. Facilitate rapid billing to private clients, hospitals, and insurance, with customization for regulatory requirements and variable pricing.
1.4. Integrate with procurement, fleet, HR, supply chain, and compliance systems to gather all necessary chargeable elements in real time.
1.5. Automatically deliver invoices via multiple channels, reconcile payments, trigger escalations for overdue bills, and generate analytics for revenue cycle management.
Trigger Conditions
2.2. Validation of transport logs by operations or flight crew.
2.3. Upload or availability of signed patient care report (PCR) or mission completion certificate.
2.4. Receipt of cost components (fuel, overtime, hospital landing fees).
2.5. Internal or scheduled trigger (e.g., end of day, end of mission, upon reaching a threshold).
Platform Variants
3.1. QuickBooks Online
• API: POST /v3/company/{companyId}/invoice — Create and send invoices using flight and service data mapped to customer records.
• Example: Map “Flight Duration” and “Medical Supplies” to invoice lines.
3.2. Xero
• API: POST /invoices — Automatically generate draft or approved invoices from mission details and service logs.
• Example: Patient and flight log information maps to contact and itemized sections.
3.3. Zoho Books
• API: POST /invoices — Populate invoice template from dispatch system data; deliver electronically or via print.
• Example: Use webhook from mission closure event.
3.4. FreshBooks
• API: invoices/create — Automatically create invoice when “case closed” webhook fires from operations backend.
• Example: Attach digital run sheet as invoice note.
3.5. Stripe
• API: POST /v1/invoices — Issue invoices and enable payment links for patients or clients.
• Example: Auto-generate line-items from flight log and crew overtime.
3.6. Sage Business Cloud
• API: POST /sales_invoices — Post complete charges per flight to client accounts, batch for insurance payments.
• Example: Use endpoint for rapid mass billing.
3.7. SAP Business One
• Service Layer: POST /Invoices — Sync mission, HR, maintenance costs for itemized billing.
• Example: Workflow trigger via final crew signoff.
3.8. Microsoft Dynamics 365
• API: POST /api/data/v9.0/invoices — Convert mission completion event to detailed invoices.
• Example: Auto-associate log files and regulatory forms.
3.9. NetSuite
• SuiteTalk API: add Invoice — Combine fleet log, patient transport, supply usage for comprehensive bill generation.
• Example: Link with contract or retainer billing for hospitals.
3.10. Wave
• API: POST /businesses/{business_id}/invoices — Generate and email invoices based on mission metrics.
• Example: Patient/client email auto-populated from CRM.
3.11. Intuit
• API: POST /v2/invoices — Create customized invoices mapped to payer type (private, government, insurance).
• Example: Add emergency surcharges per coded incident.
3.12. Square
• API: POST /v2/invoices — Issue invoices for each completed mission; include payment link.
• Example: Include shift-level breakdown of medical staff.
3.13. PayPal
• API: POST /v2/invoicing/invoices — Auto-send bills and allow instant payments.
• Example: Populate fields with mission timestamps and patient ID.
3.14. Salesforce
• API: /services/data/vXX.X/sobjects/Invoice/ — Create new invoice object on case status update from ‘In Progress’ to ‘Closed.’
• Example: Map ‘mission cost breakdown’ to custom fields.
3.15. Odoo
• API: POST /api/invoice — Batch-create invoices from flight manifest logs and supply usage.
• Example: Multi-currency and multi-language options per international mission.
3.16. Bill.com
• API: POST /invoices — Push consolidated invoices based on transport records and cost sheets.
• Example: Automated attachment of mission audit trail.
3.17. ServiceTitan
• API: POST /invoices — Integrate with dispatch for seamless mission-to-invoice workflow.
• Example: Real-time billing on transport completion.
3.18. Invoiced
• API: POST /invoices — Bill based on structured flight event data feed.
• Example: Recurring or one-time invoice differentiation.
3.19. Invoice Ninja
• API: POST /api/v1/invoices — Auto-create and email invoices to patients/clients post-mission.
• Example: Pull custom line-items (e.g., extra medical crew).
3.20. QuickFile
• API: POST /invoices/create — Generate invoices when evidence of service (mission form) uploaded.
• Example: Automated payment reminders based on invoice due date.
Benefits
4.2. Accelerates revenue collection, supporting sustainable operations and growth.
4.3. Ensures compliance with healthcare and aviation billing regulations through audit trails.
4.4. Reduces costs by automating high-frequency repetitive tasks in logistics operations.
4.5. Enhances transparency, customer/client satisfaction, and escalation management.