Shipment receipt and verification processes

Purpose

1.1 Automate end-to-end shipment receipt and verification for air force bases, ensuring all inbound materiel, supplies, and equipment are scanned, logged, inspected, cross-referenced with purchase orders, documented, and status reported in real time.
1.2 Consolidate communications between logistics, procurement, warehousing, and audit units for traceability, compliance, and accountability.
1.3 Facilitate exception handling, notification of discrepancies, triggering of security checks, and initiation of follow-up actions or escalation, as per defense supply chain requirements.

Trigger Conditions

2.1 Receipt of carrier arrival data (scheduled, delayed, or early).
2.2 Barcode/QR scan of shipment at point of delivery.
2.3 Update in a connected ERP/logistics database indicating new inbound inventory.
2.4 Upload of shipping manifest or delivery note to a monitored folder/email.
2.5 Detection of a status change in IoT sensor (door, dock bay, weight scale, etc.).
2.6 User-initiated verification form submission.

Platform Variants

3.1 SAP (ERP)
• Feature/Setting: Use SAP Business API HUB: POST /inboundDelivery/InboundDeliveryItem to fetch or update inbound shipments.
3.2 Microsoft Power Automate
• Feature/Setting: “When a new file is created” in SharePoint/OneDrive to start document-driven processes.
3.3 Oracle Fusion Cloud
• Feature/Setting: REST API – GET /fscmRestApi/resources/11.13.18.05/receipts to access new receipt records.
3.4 ServiceNow
• Feature/Setting: Table API – POST /api/now/table/sc_req_item for creating or updating logistic item requests.
3.5 IBM Sterling Supply Chain
• Feature/Setting: Monitor “InvoiceReceived” event; configure event-based webhooks.
3.6 Zebra Savanna
• Feature/Setting: Device Data API – Webhook subscriptions for real-time barcode/RFID scan data.
3.7 Google Cloud Functions
• Feature/Setting: HTTP-triggered function for manifest extraction and status validation.
3.8 AWS Lambda
• Feature/Setting: Connect to S3 bucket event (PUT object) for new documents.
3.9 Azure Logic Apps
• Feature/Setting: “When an item is modified” in Azure Table Storage for reactive process initiation.
3.10 Salesforce
• Feature/Setting: Use Platform Events or REST API POST /services/data/vXX.X/sobjects/Shipment__c for shipment object updates.
3.11 Twilio
• Feature/Setting: SMS notification API to alert receiving personnel on incoming shipment status.
3.12 SendGrid
• Feature/Setting: Transactional Template API to generate and send verification emails.
3.13 Slack
• Feature/Setting: POST message via Incoming Webhook to logistics or security channels on shipment checkpoint.
3.14 Splunk
• Feature/Setting: HTTP Event Collector to record triggered shipment events for audit.
3.15 PagerDuty
• Feature/Setting: REST API POST /incidents to escalate verification failures.
3.16 AirTable
• Feature/Setting: Use API PATCH /v0/{baseId}/{tableName}/{recordId} to update receipt status and comments.
3.17 Google Workspace
• Feature/Setting: Use Apps Script or Drive API to monitor incoming delivery records in shared folders.
3.18 DocuSign
• Feature/Setting: Envelopes: create and send signature request for delivery acknowledgments.
3.19 Zapier
• Feature/Setting: “New Inbound Email” triggers connected to verification task logic.
3.20 Jira Service Management
• Feature/Setting: Create issue via API /rest/api/2/issue for any reported receipt discrepancy.
3.21 Power BI
• Feature/Setting: API Dataset Push for real-time supply chain dashboard updates.
3.22 Ironclad
• Feature/Setting: API event trigger upon contract fulfillment for shipping partners.
3.23 Box
• Feature/Setting: Webhook on file upload to initiate intake checklists.
3.24 Smartsheet
• Feature/Setting: Row update API on goods received for project tracking.
3.25 Asana
• Feature/Setting: Task creation API for personnel assignments during verification events.
3.26 Okta
• Feature/Setting: Enforce role-based access by API for sensitive verification approvals.

Benefits

4.1 Removes error-prone, slow manual logging; delivers structured, time-stamped records.
4.2 Fast alerting and real-time issue escalation reduces downtime and loss risks.
4.3 Ensures audit/control trail and compliance with government/defense logistics standards.
4.4 Enhances ability to spot patterns, bottlenecks, or security concerns by connecting data sources.
4.5 Frees mission-critical staff for analysis and decision-making instead of data entry and follow-up.