Automated alerts for low inventory or expiring products

Purpose

1. Monitor and track inventory levels of feed, supplements, veterinary supplies, and grazing equipment.

2. Detect and forecast depletion or approaching expiration of inventory items.

3. Send real-time alerts to operational, purchasing, or maintenance staff for proactive action.

4. Prevent stockouts, reduce wastage, and maintain continuous operational readiness on grazing leases.

Trigger Conditions

1. Inventory level falls below a user-defined threshold for any monitored item.

2. Product expiry date is within a configurable upcoming period (e.g., 30, 15, 7 days).

3. Combination of low inventory and upcoming expiry identified simultaneously.

4. Manual override or system recalibration alters tracked thresholds.

Platform Variants

1. Twilio SMS

• Feature/Setting: Messaging API – Set up a workflow to send SMS (‘SendMessage’) when inventory below threshold.
  

2. SendGrid

• Feature/Setting: Mail Send API – Configure email campaigns triggered by inventory webhook updates.
  

3. Slack

• Feature/Setting: Incoming Webhook – Push low inventory or expiry events to dedicated channels.
  

4. Microsoft Teams

• Feature/Setting: Connector or Bot Framework – Send adaptive cards when thresholds are breached.
  

5. Google Sheets

• Feature/Setting: Apps Script or API – Flag entries and trigger automation on column change events.
  

6. Airtable

• Feature/Setting: Automations – Use “When record matches condition” for alerts.
  

7. Zapier

• Feature/Setting: Inventory App Integration + “Zap” Triggers – Route notifications to email/SMS.
  

8. Trello

• Feature/Setting: Automation Rules – Create cards labeled “Low Stock” when limits reached.
  

9. Jira

• Feature/Setting: Automation for Jira – Auto-create tickets upon low or expiring stock detection.
  

10. Mailgun

• Feature/Setting: Messages API – Auto-email to recipients from predefined templates.
  

11. Pushover

• Feature/Setting: Message API – Send push alerts directly to mobile/app devices.
  

12. Discord

• Feature/Setting: Webhook – Route events to operations/maintenance channel.
  

13. PagerDuty

• Feature/Setting: Events API – Open incidents for urgent stock depletion.
  

14. Monday.com

• Feature/Setting: Automation – Update board or pulse on inventory event.
  

15. Asana

• Feature/Setting: Rule-based Automation – Assign tasks on low stock or expiring products.
  

16. Shopify

• Feature/Setting: Inventory Level Webhook – Trigger serverless function for notifications.
  

17. QuickBooks Online

• Feature/Setting: Inventory Reports API – Scan and alert when reaching reorder point.
  

18. Google Chat

• Feature/Setting: Webhook – Send structured messages to relevant rooms.
  

19. Office 365 Outlook

• Feature/Setting: Mail Flow Rule – Route inventory warning emails to team inbox.
  

20. Amazon SNS

• Feature/Setting: Publish API – Push event-driven notifications system-wide.
  

21. Notion

• Feature/Setting: Database API + Automations – Assign reminders or alerts for stock changes.
  

22. Smartsheet

• Feature/Setting: Automated Workflows – Notify staff when specific cells update.
  

23. Salesforce

• Feature/Setting: Process Builder – Define low inventory process to alert sales/service teams.
  

24. HubSpot

• Feature/Setting: Workflow Automation – Trigger emails or internal alerts.
  

Benefits

1. Eliminates risk of feed or supply shortages in agistment operations.

2. Reduces product spoilage and financial loss via advance expiry notification.

3. Enhances agility with real-time, multi-channel alert distribution to staff.

4. Minimizes manual monitoring efforts; improves reliability of inventory oversight.

5. Scalable across multiple properties or lease sites for centralized control.