Automated stock management for feed, medicines, and supplies

Purpose

1.1. Manage and automate stock tracking for feed, medicines, and supplies across grazing leases.
1.2. Minimize manual input, reduce errors, ensure timely reordering, and optimize inventory use.
1.3. Provide real-time visibility of all stock items, expiry alerts for medicines, and consumption insights for predictive restocking.
1.4. Integrate notifications, supplier ordering, and reporting for efficient agistment operations.

Trigger Conditions

2.1. Stock levels fall below configurable thresholds for specific items.
2.2. Expiry dates are reached for medicines or perishable feed.
2.3. New stock arrivals updated via delivery-confirmation API or manual input.
2.4. Scheduled inventory audits (weekly, monthly) or user-initiated stock checks.
2.5. Consumption spikes detected (e.g., feed usage above expected norm).
2.6. Supplier data update (new products available or discontinuations).
2.7. Maintenance logs require input of stock usage for correlated asset/service.

Platform Variants

3.1. Zoho Inventory
• Feature/Setting: API trigger “Stock.OnHand.List” for feed/meds check; webhooks for low-stock alerts.

3.2. Microsoft Power Automate
• Feature/Setting: Flow for SharePoint inventory list updates → “Send approval for new order”; use connectors to ERP.

3.3. TradeGecko/QuickBooks Commerce
• Feature/Setting: “InventoryLevelUpdated” webhooks to monitor item levels; auto-create PO via “Order.Create” endpoint when needed.

3.4. SAP Business One
• Feature/Setting: Service Layer “InventoryTransferRequestService” for movements; inventory alerts configuration module.

3.5. Odoo
• Feature/Setting: Scheduled Action “Stock Moves Low Levels” + API “stock.quant” for consumption tracking.

3.6. Airtable
• Feature/Setting: Automation for “Record matches condition” (stock below X); integrate with notification/email APIs.

3.7. Google Sheets + Apps Script
• Feature/Setting: Script trigger on cell value (stock low); use built-in MailApp for order notifications.

3.8. SkuVault
• Feature/Setting: Webhook “on_inventory_change” to trigger reorder endpoint; threshold rules via dashboard.

3.9. Unleashed Software
• Feature/Setting: API “GET /stockonhand” + “POST /purchaseorders” for automated supplier contact.

3.10. Fishbowl Inventory
• Feature/Setting: REST API “GetInventory” and “CreateOrder” automations.

3.11. Dear Systems
• Feature/Setting: “Inventory API” endpoint low stock notification + auto-create purchase task.

3.12. NetSuite
• Feature/Setting: SuiteScript for “Items On Hand” custom workflow; alerts by scheduled SuiteAnalytics.

3.13. Cin7
• Feature/Setting: API “ProductStockLevel/Low” and “PurchaseOrder/Create” for seamless supplier link.

3.14. Shopify
• Feature/Setting: Webhook “inventory_levels/update” for each site/lease; call supplier app on threshold.

3.15. Square for Retail
• Feature/Setting: Catalog Inventory API and webhook notification to Slack/email endpoints.

3.16. Monday.com
• Feature/Setting: Automation “When item column changes value” (stock count); notify purchasing team via “Send email”.

3.17. Xero
• Feature/Setting: Inventory API; triggers when “quantity_on_hand” below critical values; mapping to supplier bills.

3.18. Oracle NetSuite
• Feature/Setting: Saved Search “Inventory Supply/Demand” dashboard+email alert.

3.19. Integromat (Make)
• Feature/Setting: Scenario to link inventory (e.g., Airtable/SAP) w/ auto-email or Slack message.

3.20. Slack (via Workflow Builder)
• Feature/Setting: “Stock Alert” workflow receives incoming webhook on threshold breach; notifies channel/user.

3.21. Trello
• Feature/Setting: Automation “Card with label ‘Restock’ is created” triggers checklist + supplier email.

3.22. Asana
• Feature/Setting: Rule to create purchase task when feed/medicine stock < preset; assign to procurement.

Benefits

4.1. Reduces risk of stockouts/disruptions, ensuring animal health and continuous feed supply.
4.2. Saves time by eliminating manual stock-taking and ordering processes.
4.3. Prevents over-ordering and wastage, especially for perishable items.
4.4. Enables data-driven inventory insights to inform purchasing and usage strategies.
4.5. Ensures compliance with regulations on medicine expiry and stock handling.
4.6. Strengthens supplier relations via automated, accurate orders and fewer urgent requests.
4.7. Supports scalability across multiple grazing leases and agistment sites with consistent process standardization.