Event invitations and RSVP automation

Purpose

1.1. Automate sending invitations for events (wine tastings, brewery tours, trade shows) to relevant contacts.
1.2. Capture RSVPs in real time and update attendee lists dynamically.
1.3. Send event reminders, venue details, and follow-up messages automatically.
1.4. Segment invitees based on distributor relationships, past attendance, or account value.
1.5. Sync event engagement data with client records and marketing analytics.

Trigger Conditions

2.1. New event scheduled in event calendar or CRM.
2.2. Upload of invitation list or update of attendee contact group.
2.3. RSVP received via email, SMS, or web form.
2.4. Approaching event date (e.g., 5 days or 1 hour before).
2.5. Post-event completion for feedback requests or follow-up.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: SMS Send API — Use "messages.create()" for instant text invites, configure callback URL for RSVP via SMS reply.
3.2. SendGrid
• Feature/Setting: "Mail Send" API — Personalize batch email invitations, use click event webhook for RSVP tracking.
3.3. Eventbrite
• Feature/Setting: "Events Create" and "Attendees List" APIs to automate event setup and capture RSVP changes in real time.
3.4. Mailchimp
• Feature/Setting: "Create Campaign" and "Track Opens" via Campaign API; embed RSVP form with webhook integration.
3.5. Google Calendar
• Feature/Setting: "Events: insert" API to create calendar invitations; listen for "Event RSVP" changes.
3.6. Outlook 365
• Feature/Setting: "CreateEvent" API; set attendee response tracking, programmatic reminders, and RSVP change triggers.
3.7. Salesforce
• Feature/Setting: "Event" and "Campaign Member" API; log invitations, sync RSVP with contact records.
3.8. HubSpot
• Feature/Setting: "Marketing Events" API — Schedule events, send invites, and update contact properties on RSVP.
3.9. Zoom
• Feature/Setting: "Webinar Registration" API to auto-add registrants; "Meeting Invitations" generator for calendar links.
3.10. Slack
• Feature/Setting: "Chat.postMessage" bot — DM invites to account teams, collect RSVP via reaction or reply.
3.11. WhatsApp Business API
• Feature/Setting: "messages" endpoint — Distribute invites, parse RSVP by template reply.
3.12. Typeform
• Feature/Setting: "Webhooks" — Form-based RSVP, integrate with contact lists and follow-up automations.
3.13. Jotform
• Feature/Setting: "Submission Creation" webhooks — RSVP forms trigger workflow steps and reminders.
3.14. Microsoft Teams
• Feature/Setting: "Create Event" Graph API — Schedule events, gather replies in channel, trigger mentions.
3.15. Facebook Events
• Feature/Setting: Graph API "event.create" and "event.rsvp" — Automate event posting, track RSVP updates.
3.16. LinkedIn Events
• Feature/Setting: "Organization Events" endpoints — Post events to company page, collect RSVP via reactions.
3.17. Airtable
• Feature/Setting: "Automations" — Update attendee tables on RSVP form submission; sync status with CRM.
3.18. Zoho CRM
• Feature/Setting: "Events" and "Leads" API — Send invitation emails, log RSVP in contact timelines.
3.19. Shopify
• Feature/Setting: "Events App" hooks — Identify key wholesale customers and send store event invites.
3.20. ActiveCampaign
• Feature/Setting: "Automations" — Trigger invitation and follow-up sequences based on contact segment and interaction.
3.21. Google Forms
• Feature/Setting: "Form Submit" trigger — RSVP responses captured, triggers follow-up schedule.
3.22. Discord
• Feature/Setting: "Create Scheduled Event" API — Announce tastings to channel, collect RSVP via reactions or bot forms.

Benefits

4.1. Reduces manual workload, saving time for sales and marketing teams.
4.2. Ensures consistent, timely communication with clients and leads.
4.3. Increases attendance rates by sending reminders and automatic follow-ups.
4.4. Centralizes RSVP data for analytics and improved event planning.
4.5. Enables personalized engagement and strengthens business relationships in the beverage wholesale sector.