Event invitations (workshops/exhibits) automation

Purpose

1. Automate event invitation creation, sending, and follow-up for workshops/exhibits organized by art restoration professionals.

2. Automating RSVP management, reminders, attendee tracking, personalization, and analytics for marketing and client engagement.

3. Automated communication via multi-channel approach to maximize outreach and streamline administrative workload.

4. Automation ensures consistent branding and timely interaction with targeted clients, partners, and prospects.

Trigger Conditions

1. New event creation in event management software (date scheduled, ‘Publish’ action).

2. Contact list updates via CRM or subscriber opt-in.

3. Marketing calendar milestones (e.g., 4 weeks before event).

4. Manual trigger from marketing lead for VIP invitations.

5. Automated follow-up triggers based on RSVP status, reminders, or attendee engagement.

Platform Variants

1. Google Calendar

• Feature/Setting: Automated event insert API; configures auto-invite for contacts upon event creation.
  

2. Outlook 365

• Feature/Setting: Automates event invitation via Calendar Events (Create Event v2.0 API); sets reminders and follow-ups.
  

3. Mailchimp

• Feature/Setting: Automated Campaign triggers for event invites; configures using Event-API and Mailchimp Journeys.
  

4. SendGrid

• Feature/Setting: Automated email send via V3 Mail Send API; personalizes subject lines with event-specific info.
  

5. Twilio SMS

• Feature/Setting: Automated outbound SMS invitations via Messaging API; sets auto-reminder flows with RSVP links.
  

6. Eventbrite

• Feature/Setting: Automated event publish with attendee notification via Event Created/Updated API; manages registrations.
  

7. Zoom

• Feature/Setting: Automated meeting/webinar schedule and registrant invite via Meetings API; integrates auto-reminders.
  

8. Salesforce

• Feature/Setting: Workflow automation (Process Builder/API); auto-sends invitations on new lead entry or contact tags.
  

9. HubSpot

• Feature/Setting: Workflow Automation; configures automated marketing email sends tied to contact lists and events.
  

10. ActiveCampaign

• Feature/Setting: Automated campaign flow via Automation Builder; adds contacts to event series and sends RSVP request.
  

11. Slack

• Feature/Setting: Automated channel notifications to team about event invites via Slack Events API.
  

12. Pipedrive

• Feature/Setting: Workflow Automation; configures audience segmentation and sends personalized invites through connected mailer.
  

13. Airtable

• Feature/Setting: Automator triggers on new record for attendees, sends mass email/SMS via integrated automation blocks.
  

14. Trello

• Feature/Setting: Automation Butler triggers; moves cards for invite status updates and deadline reminders.
  

15. Asana

• Feature/Setting: Rule-based automator updates for invitations and reminders via project task flows.
  

16. SurveyMonkey

• Feature/Setting: Automated feedback request after events via collector automation.
  

17. Zoho CRM

• Feature/Setting: Blueprint Automation; triggers invites to selected segments and automates post-event engagement.
  

18. Google Forms

• Feature/Setting: Automated invitation on form submission; sets up RSVP tracking and reminder emails.
  

19. Typeform

• Feature/Setting: Automated invite emails post-form completion; integrates with calendar APIs for RSVP.
  

20. WhatsApp Business API

• Feature/Setting: Automated invitation broadcast and reminder via WhatsApp Business Messaging API.
  

21. Constant Contact

• Feature/Setting: Automated event invitation campaigns using EventSpot and custom triggers.
  

22. Calendly

• Feature/Setting: Automates invitation scheduling and reminders via Integrations API and webhook triggers.
  

Benefits

1. Automates manual, repetitive invitation tasks, increasing efficiency.

2. Limits human error and ensures timely, consistent communication.

3. Automated tracking and analytics reveal attendee trends, boosting retargeting and ROI.

4. Automation enables rapid audience scaling and personalizes outreach at volume.

5. Automates reminders, RSVP handling, and event logistics, improving client experience and engagement for art restoration events.