Event/workshop invitation workflows

Purpose

1. Automate personalized event or workshop invitations, reminders, and RSVPs for artists via multi-channel communication.

2. Automated workflows streamline attendee management, maximize engagement, eliminate manual data entry, and ensure timely follow-ups.

3. The automation includes contact segmentation, personalized content generation, scheduling, multi-channel delivery, attendance tracking, and post-event feedback collection.

4. Facilitates artists or studios in managing professional event communications, boosting brand presence and nurturing relationships automatically.

Trigger Conditions

1. New event/workshop created in calendar or CRM.

2. New or updated contact fitting a segment/tag for targeting.

3. RSVP received or reminder threshold reached.

4. Time-based triggers (e.g., one week/day/hour pre-event).

5. Manual trigger via dashboard by artist or admin.

Platform Variants

1. Gmail API

• Function: send automated invitation, reminder, or thank you emails.
  
• Setting: OAuth authentication, template selection, batch send with merge fields.
  

2. Outlook 365 Graph API

• Function: automate event invitations and calendar entries.
  
• Setting: Calendar API, recipient lookup, automated send.
  

3. Google Calendar API

• Function: create and share calendar events automatically.
  
• Setting: Event insert endpoint, guest list, reminders.
  

4. Zoom API

• Function: auto-create online event link and send invites.
  
• Setting: Meeting creation, invitation email trigger.
  

5. Eventbrite API

• Function: automate event listing, invitation dispatch, and attendee registration.
  
• Setting: Event creation endpoint, email attendee invitations.
  

6. Mailchimp API

• Function: automated email campaigns to segmented lists.
  
• Setting: Campaign create/schedule, audience segment selection.
  

7. SendGrid API

• Function: transactional and marketing email automation.
  
• Setting: Email send endpoint, dynamic content fields.
  

8. Twilio Programmable SMS

• Function: automate SMS invitations and reminders.
  
• Setting: Messaging Service configuration, dynamic variables.
  

9. WhatsApp Business API

• Function: automate invitation and updates via WhatsApp.
  
• Setting: Template message send, group automation.
  

10. HubSpot…

• Function: workflow-based automated invitation emails.
  
• Setting: Workflows, smart lists, personalization tokens.
  

11. Salesforce Automation

• Function: automated lead segmentation and invite triggering.
  
• Setting: Process Builder, email template automation.
  

12. Slack API

• Function: share invitation via automated DM or channel message.
  
• Setting: Incoming webhook, bot message composer.
  

13. Facebook Events Graph API

• Function: auto-create event and invite contacts.
  
• Setting: Event object creation, batch invite endpoint.
  

14. LinkedIn Events API

• Function: automate professional event posts and invites.
  
• Setting: Event publish, member invite automation.
  

15. ActiveCampaign

• Function: email automation and contact workflow.
  
• Setting: Automations builder, contact segmentation.
  

16. Typeform API

• Function: automate RSVP and feedback collection.
  
• Setting: Form create/distribution, response webhook.
  

17. Calendly API

• Function: automate event scheduling and confirmations.
  
• Setting: Event type automation, invitee notifications.
  

18. AirTable Automations

• Function: manage and trigger invitations from event/contacts base.
  
• Setting: Automations, email action, custom triggers.
  

19. ClickSend

• Function: automate multi-channel invitation sends (SMS/email/post).
  
• Setting: Campaigns, contact management, scheduling.
  

20. ZoomInfo

• Function: automate enrichment of invitee lists with new data.
  
• Setting: API workflows, data sync.
  

21. Drip

• Function: targeted campaign automations for invitations.
  
• Setting: Workflow triggers, campaign builder.
  

22. Pipedrive

• Function: automated action when deal stage moves to "Event/Workshop".
  
• Setting: Workflow automation, activity creation/email invite.
  

Benefits

1. Automates follow-up and RSVP reminders, increases attendance.

2. Reduces manual artist admin; automating communications saves time.

3. Personalizes invitations using segmentation, boosting engagement.

4. Ensures all invitees receive timely, consistent, and tracked messages.

5. Centralizes attendee insights and follow-ups, driving future marketing automations.