Automated sharing of client galleries

Purpose

1.1. Streamline the distribution of completed client galleries by automating the sharing process immediately upon completion, approval, or predefined triggers.
1.2. Ensure clients receive personalized gallery links across preferred channels (email, SMS, cloud share), enabling prompt access, feedback, and extended usage in campaigns.
1.3. Maintain brand consistency in messaging and improve customer experience by eliminating manual delays and reducing operational errors.

Trigger Conditions

2.1. Gallery upload completion within gallery management software.
2.2. Approval status set to "Ready for Client."
2.3. Scheduled calendar date for delivery met.
2.4. Payment confirmation received for associated project.
2.5. Upload of contract signatures or model releases.

Platform variants

3.1. Google Drive
• Feature/Setting: "Share file/folder API" to generate and email sharable gallery link automatically.
• Example: Use `files.create` with permissions and `send notification` to client email.

3.2. Dropbox
• Feature/Setting: "Create shared link" with "sharing/create_shared_link_with_settings" endpoint, then send via chosen channel.
• Example: Trigger on new gallery folder, auto-generate link and deliver.

3.3. SmugMug
• Feature/Setting: "Album Publish" webhook to trigger gallery link share via API integration.
• Example: Automate sending of album URL post-publish.

3.4. Pixieset
• Feature/Setting: "Gallery completion webhook," outbound to client via email/SMS integration.
• Example: Upon gallery complete status, invoke outbound comms.

3.5. Zenfolio
• Feature/Setting: "Gallery shared API" to distribute links once gallery is visible to the client.
• Example: Utilize `CreateGalleryShareLink` function.

3.6. WeTransfer
• Feature/Setting: Automated "transfer creation" API, with scheduled or trigger-based delivery email.
• Example: `POST /transfers` with files and client email.

3.7. Adobe Creative Cloud
• Feature/Setting: "Asset share" API to create and deliver private gallery link.
• Example: Use `cc-libraries-apis/assets/share` on approval.

3.8. OneDrive
• Feature/Setting: "Share link generation" API on gallery upload, with automated email send.
• Example: Execute `/createLink` on uploaded folder.

3.9. SendGrid
• Feature/Setting: "Transactional email API" to send branded messages containing gallery links.
• Example: POST to `/mail/send` with dynamic content.

3.10. Mailgun
• Feature/Setting: "Send email" endpoint for campaign-based and individual gallery notifications.
• Example: Use `/messages` API with gallery link as variable.

3.11. Twilio SMS
• Feature/Setting: SMS API to send gallery URLs via text, personalized per client.
• Example: POST to `/Messages` with link payload.

3.12. WhatsApp Business API
• Feature/Setting: Automated gallery sharing via template messages including URLs.
• Example: Send standardized message upon trigger.

3.13. Slack
• Feature/Setting: Incoming Webhooks to post gallery links to dedicated channels or client DMs.
• Example: POST with JSON payload to channel.

3.14. HubSpot
• Feature/Setting: Workflow automation with "Send email" action following gallery readiness.
• Example: Trigger workflow using contact property tied to project status.

3.15. Salesforce
• Feature/Setting: Process Builder to send emails or mobile notifications containing gallery link post-completion.
• Example: Automation rule on gallery object change.

3.16. Monday.com
• Feature/Setting: Automation recipes to message clients with links when a column status updates.
• Example: When status set to ‘complete’, send item link to client email.

3.17. Zapier
• Feature/Setting: Connects gallery app to comms channel with pre-built or custom zaps for gallery notification.
• Example: Zap triggers on gallery ready, sends email/text.

3.18. Jotform
• Feature/Setting: Auto-send form responses or gallery links after submission, integrating client info.
• Example: Use thank-you page redirect or autoresponder with link.

3.19. Pipedrive
• Feature/Setting: Workflow Automation to dispatch email/SMS with gallery attachment post deal stage.
• Example: Send gallery when deal reaches "Delivery" stage.

3.20. Shopify
• Feature/Setting: Order fulfillment notification extension with gallery link after purchase (digital delivery).
• Example: Post-purchase notification includes unique gallery URL.

3.21. Calendly
• Feature/Setting: Event-triggered confirmation/reminder emails with gallery links post-session or booking.
• Example: Integrate gallery link in follow-up sequence.

3.22. Typeform
• Feature/Setting: Automated completion notifications embedding gallery links for respondents.
• Example: Webhook delivers unique URL by response.

3.23. Airtable
• Feature/Setting: Automation scripts/email integration on record update to send personalized galleries.
• Example: When "Gallery Ready" checkbox ticked, send gallery via configured method.

Benefits

4.1. Reduces manual effort and human error in gallery delivery.
4.2. Accelerates turnaround time from project completion to client access.
4.3. Enhances brand professionalism through timely, coordinated communications.
4.4. Allows flexible delivery channels matching client preferences.
4.5. Provides traceability and confirmation that clients have received galleries.
4.6. Scales seamlessly with business growth and supports multiple project pipelines.