Automated webinar registration and reminders

Purpose

1.1 Automate the process of registering gambling instruction clients for webinars, sending confirmation emails, scheduling reminders, and tracking attendance for optimized marketing and lead generation.
1.2 Automated collection and storage of attendee data for further automated marketing workflows.
1.3 Automate reminders via email, SMS, and push notification to maximize attendance and engagement.
1.4 Automatically update CRM or spreadsheet with registration and attendance data for streamlined reporting and nurturing.
1.5 Automate follow-up messages and offer delivery post-webinar, improving conversion rates from leads.

Trigger Conditions

2.1 Automated trigger when a potential attendee opts in via registration form or landing page.
2.2 Automation triggers when a lead downloads webinar-related content or expresses interest through an online ad.
2.3 Automatic initiation when a scheduled webinar is created in the calendar system.
2.4 Trigger on form submission, payment confirmation, or CRM status update.

Platform Variants

3.1 Zoom
- Feature: Webinar Registration API. Automate POST to /webinars/{webinarId}/registrants for each registration.
- Feature: Automate reminder emails via Zoom’s built-in email automation tools.
3.2 GoToWebinar
- API: Automate POST /organizers/{organizerKey}/webinars/{webinarKey}/registrants to add attendee.
- Reminder Feature: Automated reminders—configure with "Email Reminders" scheduler.
3.3 Microsoft Teams
- API: Automate POST to /onlineMeetings (Graph API) for scheduling, automate calendar invites to registrants.
3.4 Google Calendar
- API: Automate events.create to schedule webinars and automate attendee invitations via attendees[].
3.5 Eventbrite
- API: Automate /v3/events/{event_id}/attendees/ endpoint for registration and reminder automation.
3.6 Webex
- Feature: Automate POST /webex/api/v1/meetings for registration; automate email/SMS reminders with integrated campaigns.
3.7 Mailchimp
- Feature: Automate Add Subscriber to List endpoint, use Automation triggers for automated reminders.
3.8 SendGrid
- Feature: Automate transactional email send via /mail/send; automate reminder schedules with automations.
3.9 Twilio SMS
- API: Automate messages.create for SMS reminders to registrants’ phone numbers.
3.10 ActiveCampaign
- Feature: Automate Create Contact and Automation Start API; automate follow-up reminders.
3.11 HubSpot
- API: Automate Contact creation and use Marketing Automation/Workflows for webinar reminders.
3.12 Salesforce
- API: Automate Contact/Lead creation and automate reminder tasks/campaign triggers with Workflows.
3.13 Facebook Lead Ads
- Feature: Automate trigger on lead form completion; send data to registration platform to automate sign-up.
3.14 Slack
- API: Automate chat.postMessage to send reminders into private or group channels.
3.15 WhatsApp Business API
- Feature: Automate message sends using /v1/messages endpoint for automated reminders.
3.16 Google Sheets
- API: Automate appendRow to log registrations; automate triggers for reminder dispatch.
3.17 Calendly
- Feature: Automate booking events; automate reminders via email/SMS configuration.
3.18 Zapier
- Trigger: Automate on new registration, Action: automate multi-platform messaging as reminders.
3.19 Typeform
- Feature: Automate Webhook on submission to trigger registration workflows and reminder automation.
3.20 Pabbly Connect
- Trigger: Automate on form submission; Action: automate adding to registrant spreadsheet and scheduling reminders.

Benefits

4.1 Automates end-to-end webinar registration, confirmations, and multi-channel reminders, saving operational time.
4.2 Automated data synchronization to CRMs and marketing tools; no manual data entry.
4.3 Reduces no-shows through proactive, automated, multi-touch reminders.
4.4 Automates attendee segmentation by engagement, enabling smarter, automated follow-up and lead nurturing.
4.5 Automated insights on campaign performance, allowing data-driven marketing optimization.