Event/webinar registration and reminder workflows

Purpose

1. Automate event/webinar registration, confirmation emails, calendar invites, and reminder notifications for studio-hosted webinars or virtual animation showcases.

2. Streamline guest tracking, segment audience, personalize reminders, and sync attendance data with CRM for targeted follow-up.

3. Eliminate manual scheduling and ensure registrants and prospects receive timely joining information and updates.

Trigger Conditions

1. New registration submission via website form, landing page, or third-party event page.

2. Defined time intervals before event start (e.g., 1 week, 1 day, 1 hour).

3. Event status changes (cancellation, rescheduling, follow-up required).

Platform Variants

1. Zoom

• Feature/Setting: Event/Webinar Registration API; configure webhook on new registration event.
  

2. GoToWebinar

• Feature/Setting: Organizer API to capture registrants and trigger reminder workflows.
  

3. Eventbrite

• Feature/Setting: Event Registration Webhook; connect to trigger sequence on new order/registration.
  

4. HubSpot

• Feature/Setting: Forms API or Workflows Tool; auto-enroll contacts, trigger confirmation and reminders.
  

5. Salesforce

• Feature/Setting: Marketing Cloud or Web-to-Lead; auto-create leads and journey automations.
  

6. Mailchimp

• Feature/Setting: Event registration list; configure automated email campaign triggers for confirmation/reminders.
  

7. Google Calendar

• Feature/Setting: Calendar API; auto-create event, send invites, update event details on change.
  

8. Outlook/Office 365

• Feature/Setting: Microsoft Graph Calendar API; auto-invite, send updates, track RSVP.
  

9. Slack

• Feature/Setting: Incoming Webhooks or Scheduled Messages; send reminders to private channels or users.
  

10. Twilio SMS

• Feature/Setting: Programmable Messaging API; configure event-triggered SMS reminders (with merge fields for personalizing time and event name).
  

11. SendGrid

• Feature/Setting: Email API; transactional email workflow for confirmations and reminders with dynamic templates.
  

12. Typeform

• Feature/Setting: New response trigger; link to reminder flow and contact sync on registration.
  

13. Calendly

• Feature/Setting: Event Scheduling Webhook; automatically send confirmations and sync participants to CRM.
  

14. Airtable

• Feature/Setting: New row event; track registrations and trigger automations for reminders.
  

15. Pipedrive

• Feature/Setting: Webforms or Activity API; create leads, schedule follow-up activities tied to event.
  

16. Intercom

• Feature/Setting: Conversations API; send automated messages to event participants.
  

17. ActiveCampaign

• Feature/Setting: Automation builder; create workflow triggered by new registration, send sequenced reminders.
  

18. Marketo

• Feature/Setting: Smart Campaigns; register, track RSVP, send event-based email flows.
  

19. Zoho CRM

• Feature/Setting: Webhooks and Workflow Rules; auto-create leads and send notification/reminders.
  

20. Facebook Events

• Feature/Setting: Graph API for event RSVP; trigger messenger reminders and email follow-up.
  

21. Shopify (for paid events)

• Feature/Setting: Orders/Create webhook; auto-generate event access and reminders for buyers.
  

22. Microsoft Teams

• Feature/Setting: Scheduler API; send automated reminders or channel announcements.
  

Benefits

1. Minimizes human error, saves admin time, and optimizes attendee engagement.

2. Ensures consistent communication via multi-channel reminders across email, SMS, and chat.

3. Provides actionable data on attendee behavior for future marketing and lead nurturing.

4. Scales easily for frequent or large-scale webinars, vital for animation studios targeting media/entertainment industry growth.