Marketing & PromotionPurpose
1.2. Automates capturing attendee details, sending custom reminders, segmenting audiences (VIPs, members, schools), automating attendee check-in flows, and triggering automated responses based on RSVP status in real time.
Trigger Conditions
2.2. Event-specific invitations uploaded (spreadsheet, database entry, or API call).
2.3. Trigger automated workflows on RSVP received, deadline approached, or cancellation detected.
2.4. Automates sending follow-ups post-event for feedback or offers.
Platform Variants
3.1. Twilio SMS
- Feature/Setting: Automates SMS event invites by integrating Twilio's Messaging API; sample config: POST /Messages with recipient number & event info.
3.2. SendGrid
- Feature/Setting: Uses the SendGrid v3 Mail Send API to automate email invitations, reminders, and confirmations.
3.3. Google Calendar API
- Feature/Setting: Automates event creation and updates; config: insert events using Events.insert endpoint to publish invites to guests.
3.4. Mailchimp
- Feature/Setting: Automates mass email invitations via Campaigns API, automates segmentation and scheduling via Automation API.
3.5. Salesforce
- Feature/Setting: Uses Process Builder or Flow to automate lead capture from RSVP, trigger automated tasks and follow-ups.
3.6. HubSpot
- Feature/Setting: Workflows automatically enroll RSVP responders, trigger automated emails using HubSpot Marketing API.
3.7. Eventbrite
- Feature/Setting: Automates attendee import/export via Eventbrite API, automates status-triggered messaging.
3.8. Microsoft Outlook 365
- Feature/Setting: Automates email/calendar invites using Microsoft Graph API: /me/events for scheduling.
3.9. Slack
- Feature/Setting: Sends automated RSVP notifications in channels using Slack Incoming Webhooks or Chat.PostMessage API.
3.10. Zoho CRM
- Feature/Setting: Automates lead scoring and segmentation by parsing RSVP status using Zoho's API triggers.
3.11. Facebook Events API
- Feature/Setting: Automates event publishing and RSVP sync between Facebook and core systems.
3.12. Zapier
- Feature/Setting: Automates multistep flows linking calendars, CRMs, SMS, and email on RSVP events.
3.13. Airtable
- Feature/Setting: Automates RSVP data collation and email triggers via Automations in Airtable base.
3.14. Calendly
- Feature/Setting: Automates event slot booking and confirmation notifications using Webhooks.
3.15. SurveyMonkey
- Feature/Setting: Automates post-event feedback distribution and collation using SurveyMonkey's Create Collector API.
3.16. Typeform
- Feature/Setting: Automates gathering RSVP details into database via Webhooks or Results API.
3.17. ActiveCampaign
- Feature/Setting: Automates drip email sequences for invites and reminders via Campaigns API.
3.18. Google Sheets
- Feature/Setting: Automates storage/logging of RSVP status and triggers via Apps Script or Sheets API.
3.19. Notion
- Feature/Setting: Stores and automates RSVP flows into Notion databases via Notion API.
3.20. Intercom
- Feature/Setting: Automates in-app messages and follow-ups by syncing event and RSVP data via Intercom API.
3.21. WhatsApp Business API
- Feature/Setting: Automates sending confirmations and reminders to attendee mobiles, integrates auto-responses for RSVP via Messages endpoint.
3.22. Shopify
- Feature/Setting: For aquariums with gift shops, automates cross-promos post-event via Shopify's Marketing API.
Benefits
4.2. Automating RSVP chases ensures maximum attendance.
4.3. Enhanced guest experience through automated reminders and instant confirmation.
4.4. Automation enables rapid post-event follow-up for feedback and upselling.
4.5. Consolidated analytics from automated systems drive smarter, data-driven marketing for future aquarium events.