Automated low-stock alerts for medical supplies

Purpose

1. Ensure ongoing availability of critical medical supplies in animal shelters.

2. Reduce risk of treatment disruption due to inventory shortages.

3. Automate detection of low stock and immediate notification to responsible staff.

4. Minimize manual stock checking and reduce human error.

5. Enhance animal welfare outcomes by guaranteeing access to essential supplies.

6. Facilitate compliance with veterinary regulatory requirements for inventory management.

Trigger Conditions

1. Stock quantity hits or falls below predefined minimum threshold.

2. Scheduled inventory audit detects depleted items.

3. New supply delivery delayed, causing forecasted shortage.

4. Real-time usage spike rapidly reduces current inventory.

5. Manual staff entry triggers alert for observed low stock.

Platform Variants

1. Twilio

• Feature/Setting: SMS API – Configure to send SMS alert with supply name and quantity to veterinary manager.
  

2. SendGrid

• Feature/Setting: Email Notification API – Auto-send low-stock email to purchasing department.
  

3. Slack

• Feature/Setting: Incoming Webhooks – Post channel alert with item details in #ShelterOps.
  

4. Microsoft Teams

• Feature/Setting: Connector – Push adaptive card to Medical Supplies channel when threshold breached.
  

5. Google Sheets

• Feature/Setting: Sheets API – Log alert row upon low inventory event, trigger script to email supervisor.
  

6. Airtable

• Feature/Setting: Automations – When supply field below level, auto-send email to animal care lead.
  

7. Shopify

• Feature/Setting: Inventory API – Trigger admin notification if tracked item hits alert level.
  

8. Salesforce

• Feature/Setting: Process Builder – Initiate alert Chatter post and assign task for reordering.
  

9. Zoho Inventory

• Feature/Setting: Workflow Rule – Automatically send alert to inventory manager via SMS.
  

10. Monday.com

• Feature/Setting: Automations Center – Update dashboard status and ping alert to designated owner.
  

11. Asana

• Feature/Setting: Rules – Generate task on "Urgent Restock" project and notify assignee.
  

12. Trello

• Feature/Setting: Butler Automation – Create card on "Supplies Replenishment" board and send direct message.
  

13. Notion

• Feature/Setting: Database Automation – Send email integration when medical supply low.
  

14. Jira

• Feature/Setting: Automation – Create issue in "Ops" project for critical low inventory item.
  

15. SAP Business One

• Feature/Setting: Alerts Management – Auto-email and SMS to procurement for flagged SKUs.
  

16. QuickBooks Commerce

• Feature/Setting: Low Stock Notification – Auto-email to purchasing on threshold breach.
  

17. NetSuite

• Feature/Setting: Saved Search Email Alert – Identify low item count and send weekly digest.
  

18. Odoo

• Feature/Setting: Automated Action – Trigger internal message and purchase requisition draft.
  

19. Freshdesk

• Feature/Setting: Ticket Automation – Open support ticket assigned to supplies manager for action.
  

20. PagerDuty

• Feature/Setting: Event Trigger – Raise incident for mission-critical shortages, escalate per policy.
  

21. Zapier

• Feature/Setting: Multi-Step Workflow – Connect inventory app, push Slack/email/SMS notifications.
  

Benefits

1. Improves response speed and reduces risk of running out of critical items.

2. Minimizes manual monitoring effort of medical inventory.

3. Automates multi-channel notifications for accountability.

4. Streamlines supply reordering and reduces costly emergencies.

5. Supports regulatory compliance and best animal welfare practices.

6. Enables trend analysis for future demand planning and budgeting.