Automated vaccination and medical treatment alerts

Purpose

1.1. Provide proactive notifications for scheduled vaccinations and medical treatments for animals in shelters.
1.2. Ensure timely health interventions, avoid missed treatments, and support compliance documentation.
1.3. Reduce manual tracking workload on medical staff, improve animal welfare, and streamline reporting for audits or grant purposes.
1.4. Enhance adopter and foster communication regarding medical schedules post-adoption.

Trigger Conditions

2.1. Animal record creation or update with next vaccination/treatment due date.
2.2. Approaching treatment date (configurable window, e.g., 3, 7, or 14 days prior).
2.3. Missed or overdue medical events detected.
2.4. New adopter or foster contact entered into system.
2.5. Administrative bulk scheduling events (monthly/yearly treatment runs).

Platform Variants

3.1. Twilio SMS
• Feature/Setting: Use programmable SMS API to send reminders; configure triggers for due dates, e.g., automate POST to /Messages.
3.2. SendGrid
• Feature/Setting: Dynamic email templates via v3 Mail Send API for veterinary alerts; auto-populate email content with animal/treatment data.
3.3. Google Calendar
• Feature/Setting: Insert event API; schedule calendar reminders matching treatment due dates; use color-coding for urgency.
3.4. Slack
• Feature/Setting: Incoming Webhooks or API chat.postMessage to specific channels (e.g., #medical-reminders).
3.5. Microsoft Teams
• Feature/Setting: Schedule adaptive cards with actionable reminders through Teams API or webhook.
3.6. HubSpot CRM
• Feature/Setting: Workflow automation to auto-email/contact assigned caregivers about animal deadlines.
3.7. Salesforce Service Cloud
• Feature/Setting: Task automation via Process Builder; assign tasks/notify users based on animal health records.
3.8. Zoho CRM
• Feature/Setting: Custom workflow with email/SMS integration triggered on field update for next treatment.
3.9. Mailchimp
• Feature/Setting: Journey builder to create automated multi-touch email campaigns for follow-up care.
3.10. Outlook Calendar
• Feature/Setting: Graph API event creation for medical staff schedules.
3.11. AirTable
• Feature/Setting: Automations to record changes; send notifications via extensions/emails when next vaccine is due.
3.12. Monday.com
• Feature/Setting: Automated boards trigger assigned task/message to responsible staff member.
3.13. Zoho Creator
• Feature/Setting: Custom app workflow using Deluge script to trigger alerts.
3.14. WhatsApp Business API
• Feature/Setting: Send template messages for appointment/confidential instructions.
3.15. BambooHR
• Feature/Setting: Custom notification to veterinary staff when assigned animal due dates are met.
3.16. Google Sheets
• Feature/Setting: App Script function to timestamp and trigger notification emails based on due dates.
3.17. Asana
• Feature/Setting: Task automation to alert assigned users as animal due date approaches.
3.18. Zoho Mail
• Feature/Setting: Rule-based automated emails on specific field updates.
3.19. PagerDuty
• Feature/Setting: Incident alerts to medical teams for urgent/overdue cases.
3.20. Zendesk
• Feature/Setting: Ticket automation based on animal record/treatment deadlines; auto-create reminders.

Benefits

4.1. Reduces risk of missed or late vaccinations/treatments.
4.2. Boosts operational efficiency and staff productivity.
4.3. Improves animal welfare and health tracking.
4.4. Enhances communication with adopters and fosters.
4.5. Strengthens audit traces and supports compliance.
4.6. Supports scalable growth as shelter expands operations.