Medication administration tracking

Purpose

1. Accurately record each medication dose administered to animals, ensuring compliance with medical schedules, legal requirements, and optimized animal health.

2. Eliminate manual log entries, reduce errors, enable real-time updates for veterinarians and staff, support inventory control, and automate alerts for follow-ups, refills, or missed doses.

3. Integrate with shelter management software, enable audit trails, streamline communication with external veterinary partners, and provide transparent reporting for regulatory inspections.

Trigger Conditions

1. Staff logs medication as administered via web/mobile form or QR scan.

2. Scheduled time for medication is reached based on database or calendar.

3. Animal is assigned new prescription from veterinarian portal.

4. Medication inventory drops below threshold.

5. Abnormal log entry, such as missed or late dose, is detected.

Platform Variants

1. Salesforce

• Feature/Setting: Create Record in custom Medication Administration Object; use Flow automation for reminders and logs.
  

2. Google Sheets

• Feature/Setting: Google Apps Script or Sheets API for new row append and schedule triggers.
  

3. Microsoft Power Automate

• Feature/Setting: Automated flow triggered by SharePoint or Excel changes; action to send alerts or email logs.
  

4. Airtable

• Feature/Setting: Airtable Automations configured on new record in "Medications Given" table; send notifications or webhook.
  

5. Zoho Creator

• Feature/Setting: Workflows triggered on form submission; invoke Deluge routines for reminder emails and logs.
  

6. Slack

• Feature/Setting: Incoming webhook for medication event; scheduled reminders via Slack API chat.scheduleMessage.
  

7. Twilio

• Feature/Setting: Programmable Messaging API to send SMS alerts for medication schedule or inventory.
  

8. SendGrid

• Feature/Setting: Mail Send API to issue email alerts on missed doses or low inventory.
  

9. Trello

• Feature/Setting: Power-Up to create a card for each medication administration; automate movement/review.
  

10. Asana

• Feature/Setting: Custom field for medication administration; trigger task or reminder through API.
  

11. Monday.com

• Feature/Setting: Automations to track medication status; API for updating item status or sending notifications.
  

12. Google Calendar

• Feature/Setting: Calendar API to create events for medication schedules; reminders configured for staff.
  

13. Notion

• Feature/Setting: API to add page in medication log database; automated reminders via integration.
  

14. HubSpot

• Feature/Setting: Custom workflow to log medication and alert following a prescribed schedule.
  

15. Dropbox Sign

• Feature/Setting: API to request digital signature as verification of medication administration.
  

16. Shopify

• Feature/Setting: Webhooks for inventory if medication is stocked; notify staff of low stock.
  

17. DocuSign

• Feature/Setting: Automated document route/signature for medication administration compliance reporting.
  

18. Smartsheet

• Feature/Setting: Automated workflow on sheet update for reminders and compliance logs.
  

19. JotForm

• Feature/Setting: Submission of medication administration form triggers webhook or email automation.
  

20. Freshdesk

• Feature/Setting: Ticket automation for medication incident reporting; assign follow-up actions and close on completion.
  

Benefits

1. Ensures all medication events are tracked accurately and in real-time.

2. Reduces error risk and ensures compliance with regulatory requirements.

3. Streamlines cross-team and cross-platform communication for animal care.

4. Automates reminders and inventory controls, minimizing manual interventions.

5. Improves transparency and readiness for audits or inspections.