Electronic Medical Record (EMR) updating and syncing

Purpose

1.1. Centralize all animal patient health data across multiple clinics and systems, ensuring real-time and accurate EMR updates for compliance, continuity of care, and rapid access to medical histories.
1.2. Automate syncing of diagnostics, imaging, prescriptions, communications, and appointment outcomes from different sources and devices to a unified EMR platform, minimizing manual entry and error rates.
1.3. Facilitate regulatory compliance by keeping digital records standardized, time-stamped, and instantly available for audits, veterinarians, and pet owners.
1.4. Enable actionable insights through automated data aggregation for better treatment decisions, client communication, and analytics.

Trigger Conditions

2.1. New or updated patient record created in the EMR or practice management system.
2.2. Receipt of lab results, imaging files, or external referral documents.
2.3. Completion of a treatment, surgery, or prescription in-clinic platform.
2.4. Manual upload via staff or veterinarian portal.
2.5. Scheduled syncing interval (e.g., every 15 minutes, nightly).
2.6. API webhook triggered by integrated third-party device or software.

Platform Variants

3.1. ezyVet
• API: /patients, /medicalrecords
• Configure: API credential setup, PUSH to 'medicalrecords' on update event
3.2. IDEXX Neo
• API: /clients/{id}/medicalrecords
• Configure: Poll endpoint after lab result or appointment completion trigger
3.3. Cornerstone (IDEXX)
• Function: HL7 interface; SOAP API for record retrieval
• Configure: SOAP method 'getMedicalRecordByPatient' in integration
3.4. AVImark
• Feature: SQL Sync Agent or AVImark API
• Configure: Schedule data polling on record modification
3.5. Vetspire
• API: /api/v2/patient_records
• Configure: POST on new visit/discharge, set API key/secrets
3.6. NaVetor
• Feature: REST API – /MedicalRecord
• Configure: Automatic PATCH on record update event
3.7. Hippo Manager
• API: /api/v1/patients/{id}/records
• Configure: Endpoint subscription for new and modified records
3.8. OpenVPMS
• Integration: HL7/REST API
• Configure: Webhook POST on clinical event completion
3.9. eVetPractice
• API: /api/v1/medicalrecords
• Configure: Sync changes using webhook notifications
3.10. Vetter Software
• REST API: /patients/{id}/records
• Configure: GET records after procedure closure event
3.11. RxWorks
• HL7 Connector
• Configure: Event-driven HL7 update listener
3.12. Impromed Infinity
• API: Infinity Integration Framework
• Configure: Pull/push configuration for new case opened/closed
3.13. Instinct Science
• RESTful API integration
• Configure: POST to /patients/sync when diagnostics finalized
3.14. Smart Flow Sheet
• API: /api/v1/records
• Configure: Call API after surgery or anesthesia note completion
3.15. TeleVet
• API: /api/v1/cases
• Configure: Automatic POST when teleconsult closed
3.16. LabCorp Integration
• Feature: HL7 Results delivery
• Configure: Results imported directly via scheduled poll
3.17. Zoetis Reference Labs
• Web Service: /api/v1/labs/records
• Configure: Upon lab finish, call and sync EMR with results
3.18. Google Sheets (for backup/reporting)
• API: Sheets API append
• Configure: Append row on record update event
3.19. Dropbox/Google Drive (records backup)
• API: /upload
• Configure: PDF/CSV pushed on finalized record creation
3.20. Salesforce Health Cloud (integrated client management)
• API: /services/data/vXX.X/sobjects/MedicalRecord__c
• Configure: Sync data on patient registration/discharge

Benefits

4.1. Near real-time universal access to accurate records for veterinarians, techs, and compliance.
4.2. Reduced administrative workload and data entry errors.
4.3. Enhanced regulatory compliance and readiness for audits.
4.4. Improved quality of animal care via up-to-date comprehensive data.
4.5. Strengthened client communication and transparency.
4.6. Automated multi-location syncing and backup for business continuity.
4.7. Consistent data flow for analytics, reporting, and future AI/ML applications.