Automated transfer of patient intake data to EHR/EMR systems

Purpose

1.1. To automatically transfer patient intake data collected during appointment scheduling or check-in into the clinic’s Electronic Health Record (EHR) or Electronic Medical Record (EMR) system, reducing manual entry, minimizing errors, ensuring up-to-date records, meeting compliance standards, and facilitating rapid clinical workflows specifically within abortion clinic settings under reproductive health services.

Trigger Conditions

2.1. New patient intake form submission online or via kiosk/tablet.
2.2. Patient update or check-in event in scheduling software.
2.3. Receipt of scanned/faxed intake documents.
2.4. Email with intake data attachment received.
2.5. FHIR or HL7 interface notification from third-party tools.

Platform Variants

3.1. Epic Systems
• API: FHIR API `Patient` resource, use Create/Update Patient endpoint with mapped intake fields.
3.2. Cerner
• API: HL7 v2 Message Ingestion; configure ADT (Admit, Discharge, Transfer) message for intake events.
3.3. athenahealth
• API: `/patients` POST endpoint; map form fields to clinical intake segments.
3.4. Allscripts
• Feature: Open API `Patient Demographics` POST; configure webhooks from intake form.
3.5. eClinicalWorks
• API: Available RESTful EHR API, `AddPatient` resource.
3.6. NextGen Healthcare
• Feature: Mirth Connect integration - map JSON to HL7 ADT feeds.
3.7. Greenway Health
• API: `Patient Endpoint` in Greenway API; configure intake parser to send mapped payload.
3.8. Meditech
• API: Meditech Expanse REST API, patient import endpoint.
3.9. Practice Fusion
• Workflow: Secure Direct Messaging; trigger via form completion.
3.10. DrChrono
• API: `/patients` endpoint via REST API—pass JSON from web form submission.
3.11. Kareo
• API: Patient demographics API — schedule webhook or push.
3.12. AthenaNet
• Function: Intake Form API, POST method.
3.13. Salesforce Health Cloud
• API: Health Cloud FHIR API, upsert patient resource using mapped form data.
3.14. Google Healthcare API
• Feature: FHIR Store Import, configure Cloud Functions trigger on new intake form.
3.15. Microsoft Cloud for Healthcare
• API: FHIR Server, configure Logic Apps to map and push new intake events.
3.16. Zoho Creator
• Feature: Zoho Flow to EHR REST API endpoint.
3.17. Jotform
• Integration: Use Jotform webhooks to send payload to chosen EHR API.
3.18. Typeform
• Feature: Webhooks on submit, mapped to middleware/EHR endpoint.
3.19. Formstack
• Feature: Formstack Documents > HTTP integration to POST mapped data to EHR.
3.20. IntakeQ
• API: IntakeQ API event webhook, link to EMR via REST POST.

Benefits

4.1. Eliminates manual data input, reducing clerical workload.
4.2. Lowers risk of human error in record-keeping.
4.3. Streamlines patient flow and reduces wait times.
4.4. Enhances data compliance and security by using standardized APIs and secure transfer.
4.5. Maintains up-to-date, accurate patient records across all care episodes.
4.6. Supports quicker clinical decisions and improved care quality.
4.7. Provides integration flexibility across multiple platforms and care settings.