Event and meeting calendar syncing with notifications

Purpose

1.1. Centralize event and meeting schedules for all cooperative members, ensuring real-time updates and attendance management.
1.2. Synchronize calendars across devices and platforms, sending automated notifications about upcoming events, changes, and reminders.
1.3. Improve communication, reduce missed events, streamline member engagement, and maintain compliance for required meetings.
1.4. Facilitate integration between internal cooperative systems and third-party calendars (Google, Outlook, Apple, etc.).
1.5. Automate logging of attendance and event outcomes, linking results to member profiles.

Trigger Conditions

2.1. New event or meeting created/updated/canceled in master cooperative calendar.
2.2. RSVP or registration status updated by a member.
2.3. Approaching event time or RSVP deadline (predefined intervals, e.g., 1 day and 1 hour prior).
2.4. Post-event attendance and feedback submission requests.

Platform Variants

3.1. Google Calendar
• API: Calendar Events Insert/Update; configure OAuth 2.0 access
3.2. Microsoft Outlook/Exchange
• API: Calendar REST API; set up application registration and event webhook
3.3. Apple Calendar (iCloud)
• CalDAV: Authenticated access to calendar events; set event push URLs
3.4. Twilio
• Programmable SMS: Webhook-triggered notification SMS; set sender ID
3.5. SendGrid
• Mail Send API: Automated email alerts with event details, HTML formatting
3.6. Slack
• Events API: Schedule messages, use chat.scheduleMessage with event reminders
3.7. WhatsApp Business API
• Message Templates: Pre-approved event reminder template, triggered via API
3.8. Microsoft Teams
• Microsoft Graph API: Schedule messages to Teams channel, webhook triggers
3.9. Zoom
• Meetings API: Create/modify meetings, send invitations, configure reminders
3.10. Calendly
• Scheduled Events/Notifications Webhooks: Sync meeting times, push alerts
3.11. Telegram
• Bot API: Send messages to group/chats on triggers from main calendar
3.12. Facebook Workplace
• Graph API: Post scheduled event updates to groups/feeds
3.13. Salesforce
• Calendar Events Object: Insert/update records and notification rules
3.14. HubSpot
• Meetings API: Create/update meeting records, use workflow for follow-ups
3.15. Zapier
• Google Calendar/Zapier Email: Event trigger/notification workflow configuration
3.16. Asana
• Events/Tasks API: Assign meeting tasks, use due dates as reminders
3.17. Trello
• Cards/Calendar Power-Up: Add calendar dates to cards, trigger notifications
3.18. Monday.com
• API v2: Create calendar items, use notification automations on changes
3.19. Pipedrive
• Activity API: Insert/update meetings, configure in-app push notifications
3.20. Mailchimp
• Transactional API: Send event invitation or reminder campaigns

Benefits

4.1. Unified calendar reduces miscommunication and double-booking.
4.2. Automated, platform-agnostic notifications increase event participation.
4.3. Real-time syncing ensures member awareness of changes.
4.4. Attendance and feedback automation lightens administrative load.
4.5. Enhanced member management supports cooperative governance and engagement tracking.