Attendance tracking and reporting automation

Purpose

1.1. Automatically capture church member attendance at services, meetings, and events for Apostolic churches.
1.2. Sync attendance data with member records and analytics dashboards.
1.3. Generate attendance reports for leaders, departments, and outreach teams.
1.4. Alert key personnel when absences are detected based on predefined thresholds.
1.5. Facilitate automated follow-up communications for absent members to boost engagement and pastoral care.
1.6. Enable comprehensive attendance analytics segmented by service type, ministry group, age, or custom attributes.

Trigger Conditions

2.1. Check-in via kiosk/tablet app at main entrance.
2.2. QR code/member ID badge scan at service entry.
2.3. Submission of manual roster in app by ushers/greeters.
2.4. Calendar event start detected via church scheduling software.
2.5. Remote attendance submission via web portal or SMS reply.
2.6. API webhook from attendance hardware or check-in kiosks.

Platform Variants

3.1. Church Community Builder
• API: /api/checkins/add — Send JSON member & event ID to log check-in automatically.
3.2. Planning Center
• Endpoint: POST /services/v2/people/{person_id}/attendance — Configure for event sync and absence alerts.
3.3. Elvanto
• API: Attendance.Add — Attach service ID and person_id, auto-generate weekly reports.
3.4. Realm by ACS
• Integration: Attendance API Create Entry — Map check-in device tokens to member profiles.
3.5. Breeze ChMS
• API: POST /people/{person_id}/events/{event_id}/attendance — Enable auto-reminders via webhook.
3.6. Pushpay
• Attendance endpoint: Accepts event and member data for instant dashboard update.
3.7. Servant Keeper
• API: Checkin endpoint — Pin-compatible with attendance kiosks, syncs with pastoral records.
3.8. FellowshipOne
• Attendance Service: POST /v1/attendances — Set service type for Apostolic gatherings.
3.9. Rock RMS
• API: AddAttendance — Configured for ministry area segmentation and triggers.
3.10. Twilio
• Programmable Messaging API: Triggers SMS check-in link for remote attendance logging.
3.11. Mailchimp
• Event Automation: Sends attendance recap reports and follow-ups to segmented lists.
3.12. Google Sheets
• API: Append cells via Sheets API — Auto-update attendance logs and feed BI dashboards.
3.13. Zapier
• Integration: “Webhooks” + applets for pushing attendance data to 3rd party tools.
3.14. Slack
• Incoming Webhooks: Push absences or summary to pastor/staff channels in real time.
3.15. Microsoft Teams
• Adaptive Card API: Broadcast check-in alerts and reminders to ministry group chats.
3.16. Freshdesk
• Ticket API: Log and assign follow-up actions for consecutive absentees.
3.17. Airtable
• API: PATCH attendance status per member record; aggregate visual report via Views.
3.18. Salesforce
• Service Cloud API: Link attendance data to family profile objects for holistic engagement.
3.19. Notion
• Database API: Inserts check-in sheets per event, triggers reminders via integrations.
3.20. Outlook
• Calendar API: Tracks RSVP responses and syncs attendance with calendar events.
3.21. OneSignal
• Push Notifications API: Sends app/mobile prompts for quick attendee check-in.

Benefits

4.1. Eliminates manual attendance tally errors and delays.
4.2. Enables data-driven pastoral care and ministry outreach.
4.3. Triggers timely follow-ups with disengaged members.
4.4. Provides instant and historical reporting for leadership insights.
4.5. Integrates seamlessly with diverse digital tools and communication channels.
4.6. Supports multi-location and multi-service tracking for Apostolic congregations.
4.7. Frees staff from repetitive tracking and reporting tasks.