Member attendance tracking

Purpose

1.1. Automate tracking of member attendance at bridge club events, reducing manual entry and errors.
1.2. Provides automated logs for each session, enabling real-time attendance analytics and reporting.
1.3. Supports automated attendance notifications, reminders, and follow-ups to members and administrators.
1.4. Automation of syncing attendance data with member profiles and club records for seamless historical tracking.
1.5. Enables automating reporting for compliance, funding, and internal management.

Trigger Conditions

2.1. Member scan of QR code or NFC tag at event entry for automated check-in.
2.2. RSVP confirmed via SMS, email, or membership app triggers automated attendance preregistration.
2.3. Scheduled event start times trigger attendance capture via app or physical kiosk.
2.4. Manual entry of guest or walk-in attendance for automated data integration.
2.5. Real-time push from registration system or smart door sensor triggers automated logging.

Platform Variants

3.1. Twilio (Programmable SMS)
• Feature/Setting: Automate SMS check-in; configure webhook for incoming attendance keyword to auto-log member.
3.2. SendGrid (Inbound Parse Webhook)
• Feature/Setting: Automate email-based attendance registrations; parse attendance confirmation emails.
3.3. Google Sheets (API/v4)
• Feature/Setting: Automate appending attendance records; configure Sheets API to auto-record check-in timestamps.
3.4. Airtable (Base API)
• Feature/Setting: Automates adding attendance to Bases; PATCH member attendance field upon trigger.
3.5. Zapier (Webhooks + Table Integration)
• Feature/Setting: Automate triggering outreach/workflows on new attendance records via multi-app zaps.
3.6. Microsoft Power Automate (Flow: “When a response is submitted”)
• Feature/Setting: Automates pulling attendance from Forms and updating SharePoint/Excel.
3.7. Slack (Events API → slash commands)
• Feature/Setting: Automates logging attendance from channel slash commands or emoji reactions.
3.8. Discord (Bot Webhook)
• Feature/Setting: Automate attendance by reacting to scheduled event chat command.
3.9. Docusign (Webhook Event Notification)
• Feature/Setting: Automates RSVP document completion to trigger attendance mark.
3.10. Salesforce (REST API → Event Object)
• Feature/Setting: Automate attendance logging in custom Event/Attendance object.
3.11. Zoho CRM (Deluge Script/API)
• Feature/Setting: Automates member attendance with custom attendance section in CRM.
3.12. Eventbrite (Event Attendee API)
• Feature/Setting: Automate sync of Eventbrite attendee check-in status for bridge events.
3.13. HubSpot (Workflow Automation)
• Feature/Setting: Automate triggering workflows based on check-in email form.
3.14. QR Code Generator API (Scan Event Webhook)
• Feature/Setting: Automatedly triggers backend check-in with QR scan at event kiosk.
3.15. Jotform (Webhook Integration)
• Feature/Setting: Automate form submission to update attendance log.
3.16. Notion (API: Database Item Update)
• Feature/Setting: Automatedly update member record in Notion database on attendance.
3.17. Trello (Card Automation)
• Feature/Setting: Automate creation/movement of cards for each attended session.
3.18. Mailchimp (Event Automation)
• Feature/Setting: Automating post-event follow-ups based on attendance list import.
3.19. Monday.com (Automations)
• Feature/Setting: Auto-update member board pulses when attendance is marked.
3.20. Google Calendar (Webhook + Event API)
• Feature/Setting: Automate RSVP and event start triggers for check-in workflow.
3.21. Pipedrive (Activity API)
• Feature/Setting: Scheduled activities are automatedly updated for attendance.
3.22. ClubExpress (API Attendance Endpoint)
• Feature/Setting: Automates sending event attendance data to core club management system.
3.23. Smartsheet (Row Webhook)
• Feature/Setting: Automatedly adds new row on check-in via connected apps.
3.24. Webex (Meetings API)
• Feature/Setting: Automates attendance capture from virtual events synced to club roster.
3.25. Typeform (Webhook Response)
• Feature/Setting: Automate real-time capture of form-based attendance submissions.

Benefits

4.1. Automatedly eliminates manual entry, saving time for organizers and staff.
4.2. Automates real-time attendance insight for performance monitoring.
4.3. Enables automating personalized follow-up for absent or infrequent attendees.
4.4. Ensures data consistency and auditability through automation.
4.5. Automates notifications and reminders, increasing event participation.
4.6. Facilitates automated analytics for optimizing future event planning and member engagement.
4.7. Scalable and repeatable, ensuring automated attendance tracking as the club grows.