Automated invoice generation and distribution

Purpose

1.1. Automate end-to-end invoice creation, customization with member/event data, digital distribution, payment tracking, and escalation for unpaid bills in acrobatic diving pools under Membership & Billing.
1.2. Consolidates data from attendance, membership renewal, and service use (coaching, facility rental) to produce accurate, branded invoices.
1.3. Ensures timely, consistent invoicing, integrates electronic payment, and maintains compliance records for the aquatic facility.

Trigger Conditions

2.1. New or renewed membership registration.
2.2. Completion of a diving class or lesson booking.
2.3. Monthly/term-based billing schedules.
2.4. Facility rental confirmation or group event booking.
2.5. Administrative request for ad-hoc billing.

Platform Variants

3.1. QuickBooks Online
• API: createInvoice, sendInvoice — auto-generate and issue PDF or email invoice using member record.
3.2. Xero
• API: Invoices endpoint — set contact ID, add line items, set due date, initiate emailing.
3.3. FreshBooks
• API: create_invoice, send_invoice — pull member data, auto-send with payment links.
3.4. Zoho Books
• API: invoices, emailInvoices functions — automates periodic invoice creation, triggers email.
3.5. Wave
• Invoice API, SendInvoice — auto-invoice after booking or at set schedule.
3.6. Stripe
• Billing API: invoice.create, invoice.send — for on-demand or recurring memberships/events.
3.7. Square
• Invoices API: CreateInvoice, PublishInvoice — instant delivery post-registration.
3.8. PayPal Invoicing
• Invoicing API: CreateInvoice, SendInvoice — automate distribution to email with payment options.
3.9. Microsoft Dynamics 365
• Invoicing module: auto-generate with Customer ID mapping and workflow for approval/sending.
3.10. SAP Business One
• DI API: Documents.Add — automate invoice issuance with pool user database mapping.
3.11. Oracle NetSuite
• SuiteScript/SuiteTalk: invoice.create/send — align to member and billing records.
3.12. Sage Intacct
• API: create_invoice, send_invoice — batch or individual triggers from registration.
3.13. Bill.com
• API: create/invoice — send with embedded payment options post-diving session.
3.14. Odoo
• Invoicing module JSON-RPC: generate/send based on activity triggers.
3.15. MYOB
• AccountRight API: CreateInvoice, SendEmail — schedules based on membership lifecycle.
3.16. QuickFile
• API: Invoice_Create, Invoice_Send — autogenerate on schedule or event, email PDF.
3.17. KashFlow
• API: invoices, emailinvoice — trigger post-class/event completion.
3.18. Chargebee
• create_invoice, send_invoice — for recurring memberships or event participation.
3.19. GoCardless
• Billing API: create_bill, send_bill — post-booking or scheduled run.
3.20. Braintree
• Transaction.create (with custom invoicing), send email via webhooks — for automated, branded delivery.

Benefits

4.1. Eliminates manual entry and errors, ensuring instant, consistent member billing.
4.2. Enables real-time digital invoice delivery and payment for diving pool services.
4.3. Automates follow-up and escalation, reducing overdue billing cycles in aquatic facilities.
4.4. Enhances audit trail and reporting, supporting compliance and financial transparency.