Membership expiration notifications

Purpose

1. Automate the process of notifying chess and card club members prior to and after membership expiration.

2. Automates timely communication, encourages renewal, reduces manual tracking, and ensures continued engagement.

3. Enables the club to automate a consistent, compliance-friendly, and efficient notification workflow via multiple automated channels.

Trigger Conditions

1. Automate notifications when membership expiration date approaches (e.g., 7, 3, 1 days before).

2. Membership status changes to "expired" in the club management system.

3. Automator runs at set intervals (daily/hourly) to check for expiration triggers.

Platform Variants

1. Twilio SMS

• Feature/Setting: Automate SMS notifications via API v2, Endpoint: /Messages; configure scheduled workflows.
  

2. SendGrid

• Feature/Setting: Automate transactional email API v3/mail/send; set up templates with dynamic membership expiry data.
  

3. Slack

• Feature/Setting: Automate member alert messages via "chat.postMessage" API to club admin channel.
  

4. Gmail

• Feature/Setting: Automate email send via Gmail API "users.messages.send"; configure filters for personalized notifications.
  

5. Microsoft Outlook

• Feature/Setting: Automate expiring-membership reminders using Graph API, endpoint: /sendMail.
  

6. Mailgun

• Feature/Setting: Automate email API "messages" with scheduled delivery and custom subject for renewals.
  

7. Discord

• Feature/Setting: Automate direct member notifications using Bot API endpoint "POST /channels/{channel.id}/messages".
  

8. WhatsApp Business API

• Feature/Setting: Automate expiry alerts with Template Messages, endpoint: /v1/messages.
  

9. Telegram Bot

• Feature/Setting: Automate chat notifications using sendMessage endpoint for member outreach.
  

10. HubSpot

• Feature/Setting: Automate marketing emails via Workflow automation tool; trigger using Contact properties for expiry.
  

11. Zoho CRM

• Feature/Setting: Automate workflow rule to send email/notification upon membership status change.
  

12. ActiveCampaign

• Feature/Setting: Automate campaign sequences triggered by membership expiry tags or deal stages.
  

13. Salesforce

• Feature/Setting: Automate Process Builder/Flow to send notifications when "Membership Expiry Date" is reached.
  

14. Pipedrive

• Feature/Setting: Automate activities or email triggers for contacts with an expired membership status.
  

15. Freshdesk

• Feature/Setting: Automate ticket creation or email for expired memberships using Workflow Automator.
  

16. Calendly

• Feature/Setting: Automate reminder emails scheduled as events near membership expiration.
  

17. Google Calendar

• Feature/Setting: Automate event-based reminders via Calendar API with custom notifications.
  

18. Airtable

• Feature/Setting: Automate expiry alerts using Airtable Automations on date fields reaching expiry.
  

19. ClickSend

• Feature/Setting: Automate multi-channel notifications (SMS/Email) via API, endpoint: /v3/sms/send.
  

20. Intercom

• Feature/Setting: Automate in-app messages or automated email targeting users with expiring memberships.
  

Benefits

1. Automates manual reminder work, freeing club admins for high-value tasks.

2. Automated delivery maximizes timely renewals and reduces revenue loss.

3. Diversified automator channel approach ensures members receive communications on their preferred medium.

4. Auditable, automated notifications help with regulatory compliance.

5. Personalized, automated messages increase member satisfaction and retention.