Membership status update notifications

Purpose

1.1. Automatically notify anime club members of changes to their membership status (approval, renewal, expiry, suspension, upgrade/downgrade) to ensure clear, timely communication.
1.2. Enhance engagement by keeping members informed about their status, next steps, and exclusive offerings related to their membership tier.
1.3. Support club administrators by eliminating manual communication tasks and minimizing errors or omissions in notifications.
1.4. Maintain accurate records of notices sent and monitor delivery or read receipts where possible.

Trigger Conditions

2.1. Membership created (new joiner processed or payment confirmed).
2.2. Membership approval/activation (admin confirms status or application approved).
2.3. Renewal due or completed (subscription is up for renewal or payment processed).
2.4. Membership expires or is suspended (lapse in payment, disciplinary action, or user-requested suspension).
2.5. Tier upgrade/downgrade (user shifts between club membership levels).

Platform Variants

3.1. Twilio SMS
• Feature/Setting: SMS messaging API, “SendMessage” action; configure recipient, message body template with membership status variable.
3.2. SendGrid
• Feature/Setting: Email API, “mail/send” endpoint; configure from/to, dynamic template for status update.
3.3. Slack
• Feature/Setting: Incoming Webhooks, “chat.postMessage”; send notification to user channel with membership status info.
3.4. Microsoft Teams
• Feature/Setting: Microsoft Graph, “chatMessage/send”; direct message user’s Teams account with status change update.
3.5. Discord
• Feature/Setting: Webhook URL, POST membership change alert to user’s Discord handle with customizable message.
3.6. Telegram
• Feature/Setting: Bot API, “sendMessage”; push status updates to subscribed members via unique chat_id.
3.7. WhatsApp Business API
• Feature/Setting: POST “messages”; configure recipient and template for status notification in WhatsApp format.
3.8. Mailchimp
• Feature/Setting: Transactional Email API, trigger personal alerts based on member tag or segment update.
3.9. Salesforce
• Feature/Setting: Process Builder/Flow; update member record triggers automated email or SMS alert.
3.10. HubSpot
• Feature/Setting: Workflow automation; send email or in-app notification when membership lifecycle property changes.
3.11. Zapier
• Feature/Setting: “Zap” workflow; detect membership update in data source and trigger action (email, SMS, DM, etc.).
3.12. ActiveCampaign
• Feature/Setting: Automation builder; campaign email sends upon custom field status change.
3.13. Google Workspace (Gmail)
• Feature/Setting: Apps Script or API; programmatic email send upon Google Sheet or Form status update.
3.14. Pipedrive
• Feature/Setting: Workflow Automation; send notification when custom deal/member field “Status” updates.
3.15. Airtable
• Feature/Setting: Automation “When record updated”; trigger email/SMS using Airtable’s integration or webhook.
3.16. Intercom
• Feature/Setting: Message automation; push notification or email upon tag/property change in user profile.
3.17. Notion
• Feature/Setting: Integration API, “databases/update”; when member status field updates, trigger notification via webhook or Slack.
3.18. Facebook Messenger Platform
• Feature/Setting: Send API; bot delivers membership news to user’s Messenger ID when status changes.
3.19. Amazon SES
• Feature/Setting: SendRawEmail API; email sent on status update with personalized content.
3.20. Freshdesk
• Feature/Setting: Automations; notify user by email or SMS through Freshdesk’s custom workflow on ticket/member status update.

Benefits

4.1. Communication is instantaneous and consistent, increasing user satisfaction.
4.2. Reduces manual labor and human error for club admins.
4.3. Members are less likely to miss important status changes, enhancing retention and engagement.
4.4. Supports compliance and recordkeeping for club processes.