Member status and attendance tracking

Purpose

1.1. Automate tracking of cricket club member status (active, pending, suspended, expired) and attendance for all events, practices, and matches.
1.2. Automating notifications for attendance, inactivity, membership renewal, and reporting to staff or management.
1.3. Automate storing, syncing, and updating member data across various platforms, reducing manual input and errors.
1.4. Generate automated analytics, attendance statistics, and trends for membership management decision-making.
1.5. Automatically provide members with real-time attendance record access and customizable alerts.

Trigger Conditions

2.1. New member signs up or existing member status changes in database.
2.2. Scheduled club event, training session, or match is created or starts.
2.3. Member checks in/out via digital form, QR code, or NFC at the event.
2.4. API/webhook event for successful or missed attendance from external booking or access system.
2.5. Periodic job (daily, weekly) to audit and reconcile membership and attendance records.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: Messaging API — automate sending members SMS confirmations or absence reminders; `POST /Messages` with recipient/member details.
3.2. SendGrid
• Feature/Setting: Mail Send API — automatedly email notifications on attendance or membership status updates; `POST /mail/send` with dynamic templates.
3.3. Google Sheets
• Feature/Setting: Sheets API — automate updating and syncing member lists and attendance logs; `spreadsheets.values.update` for real-time record modification.
3.4. Microsoft Excel Online
• Feature/Setting: Excel REST API — automated data input and status change tracking; `PATCH /workbook/worksheets/{id}/range` for updating rows.
3.5. Airtable
• Feature/Setting: Record API — automate member info and attendance; `PATCH /v0/{baseId}/{tableName}/{recordId}` for seamless updating.
3.6. Salesforce
• Feature/Setting: REST API — automate synchronizing and tracking member statuses as contacts or leads; `PATCH /sobjects/Contact/{Id}`.
3.7. HubSpot
• Feature/Setting: Contacts API — automate member engagement and monitoring interaction; `PATCH /crm/v3/objects/contacts/{contactId}`.
3.8. Slack
• Feature/Setting: Chat API — automate real-time alerts to club staff about attendance status; `chat.postMessage` targeting staff channels.
3.9. Mailchimp
• Feature/Setting: Campaigns API — automator for mass attendance or renewal email reminders; `POST /campaigns` with scheduled send.
3.10. Zapier
• Feature/Setting: Zaps — automate connecting attendance or status updates to multiple apps (Gmail, Trello, Google Sheets, etc.).
3.11. Notion
• Feature/Setting: Database API — automate storing attendance journals and status history; `PATCH /v1/pages/{page_id}`.
3.12. Google Calendar
• Feature/Setting: Calendar Events API — automate adding/checking events for attendance tracking; `events.insert`/`events.get` for event info.
3.13. Microsoft Teams
• Feature/Setting: Graph API — automate sending attendance reports or member alerts to staff teams; `POST /chats/{chat-id}/messages`.
3.14. Pipedrive
• Feature/Setting: Persons API — automate syncing status and attendance with contact pipelines; `PUT /persons/{id}`.
3.15. Typeform
• Feature/Setting: Responses API — automate collecting attendance confirmations/absences from member surveys; `GET /forms/{form_id}/responses`.
3.16. Eventbrite
• Feature/Setting: Events/Attendees API — automatedly import attendance data from event ticketing; `GET /v3/events/{event_id}/attendees/`.
3.17. Trello
• Feature/Setting: Cards API — automate creating cards for “No Shows” or “Late Members”; `POST /cards` with attendance reason.
3.18. Dropbox
• Feature/Setting: Files API — automate backup/archive of attendance logs and reports; `files/upload` for appending new entries.
3.19. Monday.com
• Feature/Setting: Boards API — automate updating member items as “Present/Absent”; `mutation change_column_values`.
3.20. Asana
• Feature/Setting: Tasks API — automate task creation for following up on absentees or pending status cases; `POST /tasks` with details.
3.21. Quickbase
• Feature/Setting: Records API — automate updating/appending member status/attendance; `POST /v1/records`.
3.22. Intercom
• Feature/Setting: Contacts API — automate sending in-app notifications to members about attendance changes; `POST /contacts/{id}/messages`.
3.23. Jotform
• Feature/Setting: Submissions API — automate form-based attendance entry; `GET /form/{id}/submissions` processed instantly.
3.24. Zoho CRM
• Feature/Setting: Records API — automate member database syncing and status automation; `PUT /crm/v2/Contacts/{id}`.

Benefits

4.1. Automatedly eliminates manual tracking, reduces errors, and improves accuracy in attendance and status logs.
4.2. Automation allows instant communication with members and staff about critical status or attendance events.
4.3. Automator streamlines club administration, saving time and improving overall operational efficiency.
4.4. Automated generation of data-driven insights to optimize member engagement and retention.
4.5. Automation enables scalable oversight and proactivity, supporting club growth and enhancing member satisfaction.