Automated scheduling and dissemination of briefings

Purpose

1. Automate the scheduling, creation, and delivery of operational briefings for military facility leadership and relevant units.

2. Ensure real-time, consistent, and secure dissemination of briefings to designated recipients using automation workflows and schedulers.

3. Automates compliance with reporting protocols and reduces manual work by integrating data extraction, format conversion, multi-channel delivery, and confirmation tracking.

4. Enable seamless collaboration and automated distribution, maintaining confidentiality with role-based access control and logging each automation event.

Trigger Conditions

1. Scheduled calendar event occurrence (e.g., daily 0800h operational report).

2. Receipt of new operational data or intelligence in a specific database or folder.

3. Manual request submitted via portal or authenticated email.

4. Change or status update in command-and-control dashboard.

5. Emergency alert generated within monitoring systems.

Platform Variants

1. Microsoft Outlook

• Feature/Setting: Automate email scheduling using "Send Later" and Graph API; configure with sender, recipients, time, and attachment fields.
  

2. Google Workspace (Gmail/Calendar)

• Feature/Setting: Automate calendar-based triggers with Apps Script, use Gmail API to create and send structured briefings.
  

3. Slack

• Feature/Setting: Automate message sending with Slack Bot API (`chat.postMessage`), schedule using workflow builder and time triggers.
  

4. Teams

• Feature/Setting: Automate Teams notifications via Graph API (`/chats/messages`); configure recipients and message templates.
  

5. Twilio SMS

• Feature/Setting: Automate SMS briefings via Twilio API (`/Messages` endpoint); set to designated unit contacts.
  

6. SendGrid

• Feature/Setting: Automate templated email briefings with SendGrid Transactional Templates and API (`/mail/send`).
  

7. PagerDuty

• Feature/Setting: Automate urgent alerts and briefings using Incidents API (`POST /incidents`).
  

8. ServiceNow

• Feature/Setting: Automate notifications via ServiceNow REST API; configure notification rules and templates.
  

9. Trello

• Feature/Setting: Automate briefing cards with due dates using Trello API (`/cards/`), assign to teams.
  

10. Salesforce

• Feature/Setting: Automate briefing record creation using Flow automation and REST API.
  

11. Asana

• Feature/Setting: Automate task/brief creation and assignment with Asana API (`/tasks`) on event trigger.
  

12. SharePoint

• Feature/Setting: Automate document upload and alert using Power Automate or SharePoint REST API.
  

13. Dropbox

• Feature/Setting: Automate dissemination by sharing briefing files via Dropbox API, notify via webhook.
  

14. AWS SES

• Feature/Setting: Automate encrypted email deliveries with SES `SendEmail` API action.
  

15. DocuSign

• Feature/Setting: Automate sign-off workflow for sensitive briefings with DocuSign API (`/envelopes`).
  

16. HubSpot

• Feature/Setting: Automate internal notification emails using HubSpot Workflow/Marketing Email API.
  

17. SMSGlobal

• Feature/Setting: Automate text message delivery of urgent briefings with SMSGlobal API (`/sms/send`).
  

18. Monday.com

• Feature/Setting: Automate timeline-driven briefings via Monday API (`/items/create_item`), assign to command staff.
  

19. Mattermost

• Feature/Setting: Automate secure messaging to channels via Mattermost API (`/posts`).
  

20. Webex

• Feature/Setting: Automate broadcast messages and scheduled briefings with Webex API (`/messages` endpoint).
  

21. Okta

• Feature/Setting: Automate authentication and role-based access auditing for scheduled briefings via Okta API (`/logs`).
  

22. Zapier

• Feature/Setting: Automate multi-service integrations between scheduling, documentation, and comms platforms using conditional triggers.
  

Benefits

1. Automates routine reporting, reducing staff workload and minimizing human error.

2. Ensures consistency, security, and timeliness in operational communication by leveraging automation.

3. Provides auditable records of briefings and dissemination flows for compliance.

4. Enables rapid response and automates escalation through multi-channel, redundant distribution.

5. Improves situational awareness and command readiness by automating real-time reporting.