End-of-day reconciliation with automatic report generation

Purpose

1.1. Aggregate daily sales, payments, and expenses from all available channels (POS, online orders, delivery apps) for the Algerian restaurant.
1.2. Identify discrepancies, missing entries, and generate error notifications for responsible staff.
1.3. Produce structured end-of-day financial reports (summary and detailed) for management and accounting.
1.4. Dispatch reports to management and upload them to secure storage or accounting software for records.

Trigger Conditions

2.1. Automatic activation on scheduled restaurant closing time (e.g., 2:00 AM).
2.2. Manual trigger from a secure dashboard within staff app permissions.
2.3. Execution after final POS cash-out marked as "Complete."
2.4. Trigger upon end-of-shift declaration by assigned supervisor.

Platform Variants

3.1. Square POS
• Feature/Setting: Use "Sales Transactions List" API to fetch all daily transactions for reconciliation.
3.2. Shopify
• Feature/Setting: Access "Order API" for sales/export and use "Reports API" for summary report data extraction.
3.3. Toast POS
• Feature/Setting: "Transactions API" to download payment, refunds, tip data.
3.4. Lightspeed
• Feature/Setting: Leverage "Sales" and "Reports" API endpoints for daily closing details.
3.5. Stripe
• Feature/Setting: "Balance Transactions" and "Payout" API for verifying online payment closure.
3.6. WooCommerce
• Feature/Setting: "Orders" and "Reports" REST API for order and revenue aggregation.
3.7. Uber Eats
• Feature/Setting: "Order Details" API for integrating external delivery partner sales.
3.8. DoorDash
• Feature/Setting: "Merchant Reporting API" for consolidated daily sales.
3.9. QuickBooks Online
• Feature/Setting: "Receipts" and "Bank Transactions" APIs for automated accounting report upload.
3.10. Xero
• Feature/Setting: Use "Bank Statement" and "Invoices" APIs for record-keeping and reconciliation.
3.11. Microsoft Power Automate
• Feature/Setting: Connectors for orchestrating multi-step workflows and pushing outputs to Teams/Excel.
3.12. Google Sheets
• Feature/Setting: "API" or built-in Apps Script to log financial results and generate custom sheets.
3.13. Dropbox
• Feature/Setting: "Files Upload API" for archiving end-of-day report PDFs.
3.14. Slack
• Feature/Setting: "Incoming Webhook" to notify staff or management upon successful reconciliation.
3.15. Gmail
• Feature/Setting: "Mail Send" API to directly email end-of-day reports (PDF, CSV) to management.
3.16. Zapier
• Feature/Setting: Pre-built actions to coordinate cross-platform data pulls and pushes.
3.17. Trello
• Feature/Setting: "Card Creation" API for assigning review or discrepancy-related tasks.
3.18. Notion
• Feature/Setting: "Database API" for structured logging and compliance archiving.
3.19. Twilio SendGrid
• Feature/Setting: "Mail Send" API for reliable dispatch of high-priority summary reports.
3.20. AWS S3
• Feature/Setting: "PutObject API" to store immutable historical reports for audits.
3.21. Monday.com
• Feature/Setting: "Item Creation" API for tracking reconciliation status and errors.
3.22. Tableau
• Feature/Setting: "Data API" uploads for advanced analytics/dashboard visualizations.

Benefits

4.1. Eliminates manual end-of-day tallying and error-prone spreadsheet work.
4.2. Enables faster discrepancy detection and resolution, improving cash handling integrity.
4.3. Accelerates reporting for daily management oversight and strategic analysis.
4.4. Ensures reliable archiving for legal, tax, and audit requirements.
4.5. Reduces overtime costs and helps staff focus on customer service and operational enhancements.