Automatic backup and archival of critical business documents

Purpose

1.1. Automate the backup and archival of critical business documents for art dealers to ensure secure, reliable access, regulatory compliance, audit readiness, recovery, version control, and disaster recovery.
1.2. Automating document retention and archiving workflows, eliminating manual intervention, reducing risk of loss, and providing automated timestamped records for operational and legal verification.
1.3. Automatedly synchronize sales contracts, certificates, provenance records, high-resolution images, and financial documents to centralized, safe locations with scheduled, versioned, and encrypted backups.

Trigger Conditions

2.1. Automated backup on new document upload to local, cloud, or hybrid storage systems.
2.2. Daily, weekly, or monthly scheduling automates archival routines.
2.3. Backup triggered by transaction closure or deal finalization.
2.4. Automated archiving initiated by movement to specific folders/tags or upon approval workflow in document management systems.
2.5. Change detection on files or folders automates rolling incremental backup cycles.

Platform Variants

3.1. Google Drive
• Feature/Setting: Use Google Drive API; configure "Files: create" for automatic uploads, "Changes: watch" for automating real-time backup, set automator for archival folders.
3.2. Dropbox
• Feature/Setting: Dropbox API; "files/upload", "files/list_folder/longpoll" for automated uploads and monitoring document changes for backup routines.
3.3. Microsoft OneDrive
• Feature/Setting: Microsoft Graph API; automate "Create upload session" and "delta" to track and archive edits.
3.4. Box
• Feature/Setting: Box API with "Upload File" and "Create Folder" endpoints; automate archival on folder events.
3.5. AWS S3
• Feature/Setting: S3 API; automated "PutObject" for uploading, "Lifecycle Rules" for archival automation.
3.6. Azure Blob Storage
• Feature/Setting: Automate "Put Blob" and configure Blob lifecycle management with rules for transition to archival tiers.
3.7. Backblaze B2
• Feature/Setting: B2 API; automatic "b2_upload_file", set lifecycle rules for document archiving.
3.8. Wasabi
• Feature/Setting: Wasabi S3-compatible API; configure automatable "PutObject," setup Object Lock for regulatory retention.
3.9. Egnyte
• Feature/Setting: Egnyte Public API; automate "File Upload," and "Event Subscription" for backup on changes.
3.10. Zoho WorkDrive
• Feature/Setting: Zoho WorkDrive API; automate "File Uploads" and "Fetch Folder Changes" for archival routines.
3.11. SharePoint
• Feature/Setting: Microsoft Graph "createUploadSession"; automate document backup on SharePoint triggers.
3.12. Tresorit
• Feature/Setting: Tresorit API; automate encrypted upload using "Upload Files," monitor folders for backup automation.
3.13. Filebase
• Feature/Setting: S3-compatible API for Filebase; automate "PutObject" and automated archival using lifecycle policies.
3.14. pCloud
• Feature/Setting: pCloud API; automate "uploadfile" and set up backup automator on folder activity.
3.15. Mega
• Feature/Setting: Mega SDK; automating file uploads and monitor triggers for instant archival.
3.16. Nextcloud
• Feature/Setting: WebDAV or API integration; automate "upload" and use workflows for file archival automation.
3.17. Citrix ShareFile
• Feature/Setting: ShareFile API; automate "Upload File," subscribe to folder updates for backup triggers.
3.18. IBM Cloud Object Storage
• Feature/Setting: S3-compatible API usage with automated "PutObject" and lifecycle rules for archiving.
3.19. IONOS HiDrive
• Feature/Setting: HiDrive API; automate uploads, configure folder watches for automatable archiving.
3.20. Synology NAS
• Feature/Setting: Automate using Synology’s "Hyper Backup" API and "Cloud Sync"; schedule document backup and archival automation.
3.21. M-Files
• Feature/Setting: M-Files API; automate "Add Document" and "Start Workflow" for archiving on state changes.
3.22. Smartsheet
• Feature/Setting: Smartsheet API; use "Attach File to Row" and automate document archival based on project/row state changes.

Benefits

4.1. Achieves reliable, automated business continuity by preventive backup and tamper-evident archival of key documents.
4.2. Automates compliance with legal and industry standards, reducing risk of manual error.
4.3. Enables instant, automated access to prior records for audits, valuations, and art provenance.
4.4. Optimizes staff time by automating repetitive documentation tasks, liberating resources for higher-value activities.
4.5. Ensures encrypted, distributed, and versioned automatable storage, protecting critical business data against ransomware, deletion, and disasters.
4.6. Automatedly scales to accommodate new files, categories, and business growth without additional manual effort.