Task assignment and progress tracking for internal teams

Purpose

1.1. Automate task assignment and real-time progress tracking for internal teams in art dealing companies.
1.2. Automate distribution of responsibilities for curation, sales, exhibition setup, and logistics.
1.3. Automating notifications for deadlines, task completions, and follow-ups across hybrid and remote art specialists.
1.4. Provide live visibility and reporting for management on all tasks across departments.
1.5. Automate escalations for overdue items and synchronize status updates in project management and CRM systems.

Trigger Conditions

2.1. New exhibition or deal registered in the inventory or CRM system.
2.2. Manual task request submitted by team members via form or chat.
2.3. Automated trigger from incoming client inquiry, unpaid invoice, or contract upload.
2.4. Predefined periodic triggers for weekly progress checks.
2.5. Change of status in tasks (e.g., “Art Received”) triggering next assignment step.

Platform Variants

3.1. Asana
• Function: Task creation, comment updates — use “Create Task” and “Add Comment” API endpoints.
3.2. Trello
• Function: Card creation, movement, and label updates — configure “Create Card” and “Move Card” through API.
3.3. Monday.com
• Function: Automate new item creation and status column updates with GraphQL API “create_item” and “change_column_value.”
3.4. Jira
• Function: Automator for issue creation, transition, and assignment using REST API “POST /rest/api/3/issue.”
3.5. Microsoft Teams
• Function: Automated message/post to channel via “Send message” in Teams API for task alerts.
3.6. Slack
• Function: Notification bot for progress updates via “chat.postMessage” Web API.
3.7. Google Tasks
• Function: Automated task insert and status update using “tasks.insert” and “tasks.update.”
3.8. Notion
• Function: Automate database item creation and property update via Notion API “PATCH /v1/pages/{page_id}.”
3.9. ClickUp
• Function: Automated task assignment and comment addition with “task/create” and “task/comment.”
3.10. Basecamp
• Function: Automator for to-do creation and user assignment via “POST /buckets/{bucket_id}/todosets.”
3.11. Airtable
• Function: Automated new record insert and single/multiple select field update with “POST /v0/{baseId}/{tableName}.”
3.12. Smartsheet
• Function: Automate row addition and cell update in project sheets with “POST /sheets/{sheetId}/rows.”
3.13. Wrike
• Function: Auto-create and assign task with “POST /tasks” and set workflow status.
3.14. Pipefy
• Function: Initiate new pipe cards and update phases via GraphQL mutations.
3.15. Zoho Projects
• Function: Automate task, subtask, and status with “POST /projects/{project_id}/tasks/.”
3.16. Todoist
• Function: Automated task add and section categorize via “POST /tasks.”
3.17. Salesforce
• Function: Create and update Task object in CRM workflows by SObject API.
3.18. Zenkit
• Function: Item creation and field update using “/collections/{collectionId}/items” endpoint.
3.19. MeisterTask
• Function: Automated task and checklist item creation via “POST /api/tasks.”
3.20. Google Sheets
• Function: Automate row insert for simple progress tracking with “spreadsheets.values.append.”

Benefits

4.1. Automates manual handovers, reducing human error and lags.
4.2. Automated notifications and escalations accelerate follow-ups and task completion.
4.3. Centralizes and automates progress visibility for management and staff.
4.4. Enables cross-departmental collaboration automatedly on art-related projects.
4.5. Tracks and audits all task activities, making process improvements automatable.
4.6. Automates integration with emails, chats, and CRMs for streamlined communication.
4.7. Reduces administrative overload for art dealers through end-to-end task automation.