Automated purchase order creation for feed and supplies

Purpose

1.1. Automate generation and dispatch of purchase orders for aquaculture feed and supplies based on inventory levels, forecasted demand, supplier terms, and operational schedules.
1.2. Streamline procurement, reduce manual errors, ensure timely replenishment, optimize costs, and maintain uninterrupted aquaculture production cycles.
1.3. Integrate with inventory management, sales, feeding schedules, and supplier ERP for real-time, rules-based automation of purchasing actions.

Trigger Conditions

2.1. Inventory level falls below predefined threshold for feed or critical supplies.
2.2. Scheduled forecast indicates need for replenishment ahead of expected consumption spikes.
2.3. New batch, crop, or production cycle initiates requiring supply refresh.
2.4. Supplier pricing updates meet rules for automatic reordering.
2.5. Manual “Order Now” request from operations manager.

Platform Variants

3.1. SAP Business One
• Function: /PurchaseOrderService
• Setting: Automate PO creation with XML payload using inventory triggers.
3.2. Microsoft Dynamics 365
• Function: Dynamics Supply Chain /purchaseOrders API
• Setting: Configure Logic Apps connector for auto-generation on stock drop.
3.3. Oracle NetSuite
• Function: PurchaseOrder.createRecord (SuiteScript)
• Setting: Deploy script triggered by inventory record update.
3.4. QuickBooks Online
• Function: PurchaseOrder API
• Setting: Set REST API integration for threshold-based PO creation.
3.5. Xero
• Function: PurchaseOrders endpoint
• Setting: Enable webhook to monitor item quantities and instantiate order.
3.6. Zoho Inventory
• Function: Purchase Orders API
• Setting: Automate with Zoho Flow based on low stock webhook.
3.7. Odoo
• Function: purchase.order model
• Setting: Server action triggered by minimum quantity crossing.
3.8. Fishbowl Inventory
• Function: Auto Purchase Orders module
• Setting: Set reorder rules and trigger automation script.
3.9. Shopify
• Function: InventoryLevels/update and custom PO webhook
• Setting: Script automation for non-retail supply chain.
3.10. TradeGecko (QuickBooks Commerce)
• Function: /purchase_orders API
• Setting: Rule-based reordering on inventory dip via custom workflow.
3.11. Coupa
• Function: Purchase Orders API
• Setting: Automate using Coupa Integrations on inventory webhooks.
3.12. SAP Ariba
• Function: Requisition API
• Setting: Create PO from requisition triggered by inventory signal.
3.13. Procurify
• Function: Purchase Orders API
• Setting: Automatic initiation from minimum inventory workflow.
3.14. GEP SMART
• Function: Purchase Order Automation Tool
• Setting: Schedule or stock-based triggers for PO dispatch.
3.15. Unleashed Software
• Function: Purchase Order API
• Setting: Webhook subscription for inventory changes.
3.16. Vend
• Feature: Auto reorder point
• Setting: Set thresholds and link to supplier order creation.
3.17. MRPeasy
• Function: Purchase Orders automation
• Setting: Triggered by material requirement planning.
3.18. Dear Systems
• Function: Purchase Order endpoint
• Setting: Create PO via webhook from inventory update.
3.19. Brightpearl
• Function: PurchaseOrder.create
• Setting: Scripted event on low stock alarm.
3.20. Jira Service Management
• Function: Automation Rules for Assets
• Setting: Create PO issue type when supply dips below limit.
3.21. Google Sheets
• Feature: Apps Script + Sheets API
• Setting: Script to detect low inventory cells and trigger PO email via API.
3.22. Slack
• Feature: Incoming webhook + workflow
• Setting: Inventory bot sends PO request to procurement channel.

Benefits

4.1. Accelerates procurement cycle, ensures continuous supply, prevents production bottlenecks.
4.2. Reduces dependence on manual oversight, minimizing human error and administrative delay.
4.3. Empowers data-driven purchase decision-making and reduces operational costs.
4.4. Enhances transparency, auditability, and supplier relationship management with auto-logged transactions.
4.5. Scalable – supports single-farm to multi-farm enterprise operations.