Automated time tracking and payroll for staff

Purpose

1.1. Automate real-time staff time tracking, attendance logging, break management, and payroll calculation for aquaculture operations.
1.2. Minimize manual data entry, prevent errors, and unify time and wage data across multiple facilities (ponds, hatcheries, etc.).
1.3. Deliver ready-to-process payroll reports, support compliance (labor law/overtime), and ease integration with accounting/banking systems.
1.4. Enable supervisors to monitor shift coverage, track overtime, and allocate labor cost to fish farming segments (feeding, harvesting, equipment cleaning).

Trigger Conditions

2.1. Employee clock-in/out via app/device.
2.2. Biometric identification (fingerprint, face scan) detected.
2.3. Geo-fence entry/exit at aquaculture facility.
2.4. Scheduled timesheet data sync (e.g., end of day).
2.5. Payroll period completion (weekly, bi-weekly, monthly).
2.6. Manual override by manager (for missed punches or shift swaps).
2.7. Sensor feedback (workstation/machinery activation at specific ponds).

Platform variants

3.1. QuickBooks Online
• Feature/API: Timesheet API — Connect “CreateTimeActivity”, “ListEmployees” for ingest and pushing payroll-ready hours.
3.2. Deputy
• Feature/API: REST API / Timesheets endpoint — Configure “POST /timesheets”, “GET /employees” for real-time sync.
3.3. TSheets by QuickBooks
• Feature: Web Connector / Timesheets Push — Map each pond’s work code to track labor.
3.4. ADP Workforce Now
• Feature/API: Time & Attendance API — “POST /payrolldata” for automated payroll calculation.
3.5. Gusto
• Feature/API: Time Tracking API — “Sync Timesheets”, enable auto-payroll run after period close.
3.6. BambooHR
• Feature/API: “POST /time_off/requests” + “GET /time_off/requests” for time/presence calculations.
3.7. Paychex Flex
• Feature/API: Time & Labor Management API — Integrate “Import Time Data” function.
3.8. Xero
• Feature/API: Payroll Timesheets API — “timesheets.get”, “timesheets.create” for bi-weekly batch uploads.
3.9. Workday
• Feature/API: Time Tracking API — Auto-push “SubmitTimeEntry” per employee per shift.
3.10. SAP SuccessFactors
• Feature/API: Employee Central Time Sheet API — Use “upsert” for period close.
3.11. Zoho People
• Feature/API: Attendance API — “POST /attendance” upon clock-in, “GET /attendance” for payroll export.
3.12. Rippling
• Feature/Setting: Time Tracking Integration — Enable “Sync Timesheets to Payroll”.
3.13. Paylocity
• Feature/API: Import Time Card — “POST /timedata” for shift and break logs.
3.14. UKG Ready (Kronos)
• Feature/API: Timesheet API — Connect “EmployeePunch” for real-time capture.
3.15. OnTheClock
• Feature/API: REST Time Punches — “POST /timepunches” when pond gate terminal scans employee badge.
3.16. FingerCheck
• Feature/API: Biometric Terminal Timesheet Sync — Enable “Auto-Export to Payroll”.
3.17. Paycor
• Feature/API: Time API — Schedule “POST /payroll/timesheet_batches” on payroll days.
3.18. Square Payroll
• Feature/API: Employee Hours Import — “POST /v2/labor/shifts”.
3.19. Clockify
• Feature/API: Time Entries API — “Create Time Entry” for digital/physical punch-in points.
3.20. Google Sheets
• Feature/API: Sheets API — “Append Row” to timesheet worksheet; auto-export to payroll platforms.
3.21. Hubstaff
• Feature/API: “POST /v1/time-entries” — direct push from mobile attendance at farm entry.

Benefits

4.1. Eliminates manual timesheet entry, reducing errors and supervisor workload.
4.2. Ensures payroll-ready data is available immediately after shift or pay period ends.
4.3. Delivers compliance with local/federal labor regulations and correct overtime calculations.
4.4. Allows farm managers to monitor attendance by pond/section in real time.
4.5. Supports labor cost allocation for production analysis and financial reporting.
4.6. Enables remote monitoring for multi-location aquaculture operations.
4.7. Enhances employee trust with accurate and transparent payroll processing.