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Automated timesheet submission reminders

Purpose

1.1. Ensure all employees in American grocery stores regularly submit timesheets by automating reminder notifications.
1.2. Reduce manual HR/admin follow-up; prevent missed payroll runs and compliance risks.
1.3. Standardize submission routines across roles, locations, and shifts for timely wage processing.
1.4. Centralize record-keeping and improve visibility into staff punctuality and attendance patterns.

Trigger Conditions

2.1. Scheduled date/time for regular reminders (e.g., every Friday at 3 PM).
2.2. Detection of missing timesheets in employee management or scheduling platforms.
2.3. End-of-shift or clock-out events for staff, cross-checked against timesheet submission records.
2.4. Escalation if timesheet not submitted within a certain period after shift ends or deadline passes.

Platform Variants


3.1. Slack
• Function: Scheduled message/reminder API
• Configuration: Use `chat.scheduleMessage` to send reminders to staff channels/users.

3.2. Microsoft Teams
• Function: Teams bot messaging API
• Configuration: Scheduled bot posts using Graph API with custom message about timesheet reminders.

3.3. Google Workspace (Gmail & Calendar)
• Function: Apps Script automation
• Configuration: Script triggers email reminders to users listed in Google Sheets not marked as “Submitted”.

3.4. Outlook/Exchange
• Function: Mail API and calendar events
• Configuration: Flow creates calendar reminder + email notification via Microsoft Graph.

3.5. Twilio SMS
• Function: SMS API
• Configuration: Schedule POST to `Messages` endpoint with reminder text to staff numbers.

3.6. SendGrid
• Function: Transactional mail send
• Configuration: Use `mail/send` API to deliver batch reminder emails from HR mailbox.

3.7. WhatsApp (via Twilio, MessageBird, or Vonage)
• Function: WhatsApp Business messaging API
• Configuration: Schedule/reminders via WhatsApp template message to staff group/chat.

3.8. RingCentral
• Function: SMS & team messaging API
• Configuration: Use `POST /restapi/v1.0/account/~/extension/~/sms` for direct reminders.

3.9. Zoom Chat
• Function: Chat bot/message API
• Configuration: Bot posts reminder in staff chats using `POST /im/chat/messages`.

3.10. Salesforce
• Function: Flow Automation + Email Alert
• Configuration: Scheduled Flow triggers email reminder for users with incomplete timesheets.

3.11. Zoho People
• Function: Workflow automation
• Configuration: Auto-send reminder emails or push via webhooks for missing timesheet entries.

3.12. BambooHR
• Function: Reminder API and webhook
• Configuration: Setup scheduled reminders for timesheet submission for all active users.

3.13. Workday
• Function: Custom Report Scheduling + Notification
• Configuration: Report finds missing entries and triggers notification task or email.

3.14. Gusto
• Function: Reminders via employee management dashboard
• Configuration: Configure Gusto “Time Tracking Reminders” to alert staff.

3.15. ADP Workforce Now
• Function: Notification center + automated workflow
• Configuration: Use “Automated Communications” to send reminders to assigned staff.

3.16. Asana
• Function: Scheduled tasks & comment reminders
• Configuration: Automated due-today comment on “Timesheet Submission” task assigned to staff.

3.17. Monday.com
• Function: Automation recipes
• Configuration: “When status is not submitted by deadline, notify” using built-in automation.

3.18. Trello
• Function: Butler automation
• Configuration: Card reminders to users if deadline for timesheet card not marked complete.

3.19. Notion
• Function: Notion Automation API
• Configuration: Check “Timesheet” database, send reminder note/page to relevant user/role.

3.20. SAP SuccessFactors
• Function: Business Rules & Alerts
• Configuration: Conditional alert when user time entry incomplete/overdue.

3.21. ClickUp
• Function: Recurring tasks with reminders
• Configuration: Scheduled “Timesheet Reminder” task assigned to all employees with daily/weekly depends-on triggers.

3.22. Smartsheet
• Function: Automated alerts (Workflows)
• Configuration: Workflow checks incomplete timesheets, then sends alert via email or mobile push.

Benefits

4.1. Increases timely timesheet submission and payroll accuracy.
4.2. Decreases time spent by management/HR chasing submissions manually.
4.3. Centralizes and standardizes reminders across platforms, reducing errors and missed deadlines.
4.4. Provides audit trails/logs for compliance, especially important for labor law adherence.
4.5. Improves morale and minimizes disputes on payroll due to late/missing input.

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