Operations & CommunicationPurpose
1. Automate the collection and reminders process for “before and after” project photos in basketball court installation projects to ensure documentation, quality records, and client communications.
2. Enable seamless automated reminders for team members, automate photo uploads, and central automated documentation in operations.
3. Automate compliance tracking, customer transparency, and accelerate invoicing or project handover via photo record automation.
Trigger Conditions
1. Automated trigger by project milestone status change (e.g., “Prep Start”, “Project Complete”).
2. Automated scheduling based on preset timelines or anticipated task dates.
3. Manual trigger by project manager initiating a collection cycle.
4. Automated detection of status via project management system webhook or API.
Platform Variants
1. Twilio SMS
- Feature/Setting: Automated SMS reminders; configure SMS send via Twilio API endpoint /Messages to assigned crew.
2. SendGrid Email
- Feature/Setting: Automated photo request email; configure transactional templates and trigger via Send Email API v3.
3. Slack
- Feature/Setting: Automated Slack channel DM using chat.postMessage with reminders and upload instructions.
4. Trello
- Feature/Setting: Automated Trello task creation for photo upload checklist using Trello API /cards.
5. Google Calendar
- Feature/Setting: Automatic calendar event scheduling with reminders for photo tasks, using Calendar API /events.insert.
6. Google Drive
- Feature/Setting: Automated photo upload folder creation per project with Drive API /files and automated permissions assignment.
7. Dropbox
- Feature/Setting: Automate folder generation for photo uploads via Dropbox API /files/create_folder_v2.
8. Asana
- Feature/Setting: Automate task with photo upload request and reminders via Asana API /tasks.
9. Monday.com
- Feature/Setting: Automate “Photo Received” item update via Item Update API and automated reminders.
10. Microsoft Teams
- Feature/Setting: Automated Teams channel message for upload reminders, using /chat/send in Microsoft Graph API.
11. Airtable
- Feature/Setting: Automate record entry of uploaded photos with Airtable API /records and attachments.
12. Zoho CRM
- Feature/Setting: Automate activity/task creation and photo-upload request, using Zoho CRM Tasks API.
13. Notion
- Feature/Setting: Automate new page or database entry per project for photo uploads via Notion API /pages.
14. Jira
- Feature/Setting: Automate ticket or comment with photo request via Jira REST API /issue/{issueId}/comment.
15. Outlook 365
- Feature/Setting: Automate scheduled photo reminder emails via Microsoft Graph /sendMail endpoint.
16. HubSpot
- Feature/Setting: Automate workflow to trigger photo upload requests via HubSpot Workflows API.
17. Zapier
- Feature/Setting: Multi-step automation to orchestrate reminders and folder prep/management using Zapier Zap triggers.
18. Basecamp
- Feature/Setting: Automate To-Do assignment and ping via Basecamp API /buckets/{project_id}/todosets.
19. Smartsheet
- Feature/Setting: Automate new sheet row for “before/after” photo records, using Smartsheet API /sheets/{sheetId}/rows.
20. DocuSign
- Feature/Setting: Automate attachment request workflow with documentation signature using DocuSign Envelope API.
21. OneDrive
- Feature/Setting: Automate photo upload request and storage folder via OneDrive API /drive/root/children.
22. Salesforce
- Feature/Setting: Automate task and Chatter reminders for photos via Salesforce REST API /services/data/vXX.0/sobjects/Task.
Benefits
1. Automates compliance and documentation for each basketball court project.
2. Reduces manual admin, automating reminders and upload compliance for teams.
3. Automates faster project signoff and handover, expediting client invoicing.
4. Provides centralized, automatedly organized media for future quality assurance and marketing.
5. Improves operational oversight by automating photo proofs at each milestone.
6. Supports audit trails via automation across multiple project systems and communications.