Post-event operational checklist notifications

Purpose

1.1. Fully automate the distribution of post-event operational checklist notifications to staff and management after a concert to ensure all closing, security, and maintenance tasks are assigned and tracked without manual oversight.
1.2. Facilitate compliance with safety and venue regulations by automating reminders and follow-ups for cleaning, equipment checks, lost-and-found handling, and incident reporting.
1.3. Automate escalations if checklist tasks remain unacknowledged, ensuring supervisors are notified in real time and issues are systematically resolved.
1.4. Maintain a documented and auditable trail of post-event operational automation, supporting liability management and continuous improvement.

Trigger Conditions

2.1. Automated trigger upon scheduled event end time in the venue calendar.
2.2. Manual "event completed" input from authorized personnel in a dashboard.
2.3. Automate via sensor data/IoT (e.g., crowd dispersion, lights shutdown).
2.4. Ticketing system signals event completion (integration API call).

Platform Variants

3.1. Twilio SMS
• Feature/Setting: Automate instant SMS checklist dispatch to cleaning/security; configure programmable SMS API with recipient list, autofill event details.
3.2. SendGrid
• Feature/Setting: Automate templated checklist emails via Dynamic Templates API; trigger on event completion with recipients and log tracking.
3.3. Slack
• Feature/Setting: Automate direct checklist messages using Slack Bot User OAuth token; post in designated operations channel.
3.4. Microsoft Teams
• Feature/Setting: Automate Adaptive Card push to relevant teams/groups using Teams Graph API.
3.5. Google Workspace (Gmail & Calendar)
• Feature/Setting: Automate batch email & Google Task creation via Gmail API and Apps Script automation on calendar-based triggers.
3.6. Outlook 365
• Feature/Setting: Automate checklist emails and calendar tasks creation with Graph API emails endpoint on confirmed event wrap.
3.7. Notion
• Feature/Setting: Automate checklist item creation and assignment in a team database through Notion integration API.
3.8. Trello
• Feature/Setting: Automate board/card generation for checklists, using Trello REST API, triggered post-event.
3.9. Jira
• Feature/Setting: Automate ticket or sub-task creation to operational Kanban; connect via Jira REST API.
3.10. Monday.com
• Feature/Setting: Automate board update/create items post-event using Monday API, plus notification automations.
3.11. Asana
• Feature/Setting: Automate task assignment and reminders using Asana API webhooks post-event.
3.12. HubSpot
• Feature/Setting: Automate sequence-based checklist emails to appropriate contacts using Workflow Automations.
3.13. Salesforce
• Feature/Setting: Automate case/task creation for post-event needs using Process Builder & Salesforce API.
3.14. Zendesk
• Feature/Setting: Automate ticket creation/assignment for operational follow-up using Zendesk workflow triggers.
3.15. ServiceNow
• Feature/Setting: Automate workflow initiation for facilities and safety check using ServiceNow Flow Designer API.
3.16. Zapier
• Feature/Setting: Automate multi-platform notifications via conditional Zaps, bridging calendar, SMS, email, and chat.
3.17. Smartsheet
• Feature/Setting: Automate row/task creation on shared sheet for checklist accountability via Smartsheet API.
3.18. Airtable
• Feature/Setting: Automate record generation and notifications for each post-event task using Airtable Automation triggers.
3.19. Discord
• Feature/Setting: Automate event checklist push with Discord bot API in staff channels.
3.20. Freshdesk
• Feature/Setting: Automate ticketing flow for operational checklist items post-event using Freshdesk API triggers.
3.21. ClickUp
• Feature/Setting: Automate creation of checklist subtasks and reminders by using the ClickUp Automations and API endpoints.

Benefits

4.1. Automates task notification, reducing missed duties and human error.
4.2. Automation ensures immediate, trackable communication across all operational teams.
4.3. Automated escalations drive accountability and speed up issue resolution.
4.4. Automating checklists supports compliance, auditability, and systematic venue improvement.
4.5. Centralized automation synchronizes all platforms, streamlining the post-event process for recreation venues in the concert hall category.