Operations & Fleet ManagementPurpose
1.2. Ensure real-time visibility, timely replenishment, compliance, and loss prevention.
1.3. Streamline reporting, audits, and expense reconciliation for all assets and supporting materials.
1.4. Automate notifications for low stock, expiry dates, asset maintenance, and inventory discrepancies across shuttle depots.
Trigger Conditions
2.2. Supply level thresholds breached (min/max).
2.3. Scheduled inspection or maintenance due based on logbook or mileage data.
2.4. Asset tracked via barcode/RFID scanned in/out or status change via mobile app/API/web.
2.5. Exception received from manual reconciliation or POS/invoice integration.
Platform Variants
• Feature: Sheets API; auto-update inventory rows when supply events detected.
• Example: Inventory row updated on new supply receipt trigger.
3.2. Airtable
• Feature: Inventory base, REST API automation; update records on stock movement.
• Example: POST API call triggers new row for asset tracked by shuttle driver.
3.3. Microsoft Power Automate
• Feature: Inventory templates, cloud flows connecting Teams, SharePoint.
• Example: Scheduled cloud flow checks expiry dates, sends Teams warning.
3.4. SAP Business One
• Feature: Inventory Management Module, B1 Service Layer API.
• Example: PATCH call updates stock ledger when barcode scanned.
3.5. Oracle NetSuite
• Feature: Inventory Management SuiteScript API.
• Example: Scheduled script deducts part from depot on shuttle allocation.
3.6. Zoho Inventory
• Feature: Zoho Inventory API; track consumption, procurements, returns.
• Example: Auto-create purchase order on low level webhook.
3.7. QuickBooks Online
• Feature: Inventory tracking API; update item counts, purchase events.
• Example: New PO logged via API upon minimum supply trigger.
3.8. Salesforce
• Feature: Assets object customization, Inventory API integration.
• Example: Asset record updated through API scan event.
3.9. HubSpot
• Feature: Custom objects, workflows, inventory property webhook.
• Example: Workflow triggers email to fleet ops for low vital supply.
3.10. Smartsheet
• Feature: Row update/retrieval via Smartsheet API for supply movements.
• Example: Automated row append for each shuttle’s supply log.
3.11. Trello
• Feature: Board/Custom Fields Power-Up, API card update.
• Example: Card moves on shortage, due maintenance list.
3.12. Notion
• Feature: Inventory database, API integration, stock status update.
• Example: Endpoint called on supply check-out or re-stock.
3.13. Slack
• Feature: Workflow builder, chat webhook alerts to fleet channel.
• Example: Alert sent for immediate replenishment need.
3.14. Monday.com
• Feature: Inventory board, API, automation recipes for status change.
• Example: Item status updated, assigned to warehouse staff.
3.15. Asana
• Feature: API for task/inventory workflow automation.
• Example: Task generated for supply audit on schedule.
3.16. ServiceNow
• Feature: Asset Management module, IntegrationHub APIs.
• Example: Automated incident creation on lost/misplaced equipment.
3.17. IBM Maximo
• Feature: Inventory Management API, condition monitoring.
• Example: Inventory count auto-logged with IoT sensor triggers.
3.18. Barcode/RFID Systems (Zebra, Honeywell)
• Feature: Device SDK/API; scan-to-cloud inventory event posting.
• Example: Scanned movement logs asset in/out of shuttle.
3.19. Shopify
• Feature: Inventory API to synchronize external records, webhook.
• Example: Item count synced with warehouse supply.
3.20. Snipe-IT
• Feature: Asset/Inventory API for real-time tracking and updates.
• Example: Asset marked serviced or allocated to shuttle vehicle.
Benefits
4.2. Reduces theft/loss through immutable audit trail.
4.3. Improves asset longevity with timely maintenance logs and part replacement.
4.4. Simplifies compliance and reporting for audits and operations reviews.
4.5. Enables proactive procurement and operational responsiveness for shuttle services.