Fuel usage tracking and optimization alerts

Purpose

1.1. Monitor real-time fuel usage for each vehicle in the shuttle fleet, aggregate data, and send optimization alerts and reports.
1.2. Detect abnormal fuel consumption patterns, predict maintenance needs, and reduce operational costs by triggering corrective workflows.
1.3. Provide actionable insights for fleet managers and operations personnel to optimize fuel efficiency and reduce carbon footprint.
1.4. Integrate with GPS, telematics, maintenance, and ERP systems to centralize fuel data and ensure accurate analytics across the enterprise.

Trigger Conditions

2.1. Fuel consumption exceeds predefined per-vehicle or fleet average thresholds.
2.2. Deviations in fuel efficiency compared to route, driver, or vehicle baselines.
2.3. Receipt of outlier telematics/fuel card transaction data via integration.
2.4. Scheduled intervals (daily/weekly/monthly) for routine fuel usage summaries.
2.5. Maintenance logs or engine health data suggesting increased fuel usage.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: SMS alerts; configure `messages.create` for instant notifications to managers.
3.2. SendGrid
• Feature/Setting: Automated email summary; use `mail/send` API to deliver fuel optimization reports.
3.3. ServiceNow
• Feature/Setting: Incident workflow; trigger `Table API` to create incident records on abnormal patterns.
3.4. Salesforce
• Feature/Setting: Custom object updates; call `REST API /sobjects/` to store and view fuel usage logs.
3.5. Google Sheets
• Feature/Setting: Data logging; use `spreadsheets.values.append` to archive fuel data for analysis.
3.6. Slack
• Feature/Setting: Channel alerts; configure `chat.postMessage` to broadcast anomalies to #fleet-ops.
3.7. Microsoft Teams
• Feature/Setting: Automated messages; use `sendMessage` in team channels for status notifications.
3.8. HubSpot
• Feature/Setting: Timeline events; configure `engagements/v1/engagements` to log fuel events on records.
3.9. Power BI
• Feature/Setting: Dataset push; `addRows` API to update dashboards with fuel trends.
3.10. SAP
• Feature/Setting: Integration with FI/CO via `SAP Gateway OData`; log fuel expenses and triggers.
3.11. QuickBooks
• Feature/Setting: Expense addition; use `createExpense` to log abnormal fuel purchases automatically.
3.12. Webfleet
• Feature/Setting: Telematics integration; `Fleet API` to fetch real-time fuel and trip data.
3.13. Geotab
• Feature/Setting: MyGeotab API; use `Add/Update Device Data` for fuel analytics.
3.14. Azure Logic Apps
• Feature/Setting: Automated workflow; trigger on HTTP webhook for fuel data ingestion.
3.15. AWS Lambda
• Feature/Setting: Data processing function; execute code on fuel data arrival via S3 or API Gateway.
3.16. Zapier
• Feature/Setting: Multi-app automation; trigger workflows on fuel data from integrated apps.
3.17. Freshdesk
• Feature/Setting: Ticket automation; `tickets.create` for maintenance follow-up after high usage detected.
3.18. Google Drive
• Feature/Setting: Auto-save reports; use `files.create` to archive analytics PDFs.
3.19. Monday.com
• Feature/Setting: Item creation; `items.create` to add a card for each flagged fuel incident.
3.20. Docusign
• Feature/Setting: Workflow routing; use `envelopes.create` to trigger route adjustments to drivers.
3.21. Mailchimp
• Feature/Setting: Automated campaign; `messages.send` for periodic fleet-wide fuel performance newsletters.
3.22. Fleetio
• Feature/Setting: API calls to `POST /api/v1/fuel_entries` for direct fuel log entries.

Benefits

4.1. Immediate anomaly notifications reduce fuel theft and waste.
4.2. Centralized analytics inform smarter operational decisions.
4.3. Proactive alerts minimize vehicle downtime and maintenance costs.
4.4. Automated record-keeping eases compliance and reporting obligations.
4.5. Enhanced transparency drives accountability among drivers and staff.
4.6. Customizable triggers and platforms ensure extensibility and future-proofing.