Automated procurement requests and vendor engagement

Purpose

1.1. Fully automate procurement request creation, approval routing, and onboarding and engagement of new and existing aerospace manufacturing vendors.
1.2. Streamline the ordering process for materials/parts, ensure compliance, improve transparency, and enhance vendor response times.
1.3. Centralize data flows, minimize manual tasks, and improve procurement efficiency across all manufacturing locations.

Trigger Conditions

2.1. Submission of a new procurement request in ERP or SCM system.
2.2. Approval action (approve/reject) on workflow platform.
2.3. Inventory thresholds breached for key aerospace components.
2.4. Scheduled re-order cycle initiated by manufacturing demand planning.
2.5. Receipt of vendor status update or ASN (advanced shipping notice).

Platform Variants

3.1. SAP S/4HANA
• Feature/Setting: API_PurchaseRequisition; configure to receive new request events.
3.2. Oracle Procurement Cloud
• Feature/Setting: REST API /procurement/purchaseRequisitions; poll for new requisitions.
3.3. Coupa
• Feature/Setting: Procurement API, event hooks for real-time requisition sync.
3.4. Microsoft Dynamics 365 Supply Chain
• Feature/Setting: Data Events, "Purchase requisition created" trigger.
3.5. Ariba
• Feature/Setting: RequisitionApproval API; webhook for new approval needed.
3.6. Jira Service Management
• Feature/Setting: Automation rules, create ticket on procurement request form submission.
3.7. ServiceNow
• Feature/Setting: Flow Designer, "Procurement Item Requested" trigger.
3.8. Slack
• Feature/Setting: Incoming Webhooks, notify procurement/ops channels on approval needed.
3.9. Email (SMTP/IMAP/Outlook 365)
• Feature/Setting: Monitor mailbox for procurement request or vendor responses.
3.10. Google Workspace
• Feature/Setting: Google Forms submit trigger, auto-generate procurement workflow.
3.11. DocuSign
• Feature/Setting: eSignature REST API; trigger contract/work order signature flows.
3.12. Box
• Feature/Setting: File upload webhook, detect new vendor documents.
3.13. Microsoft Teams
• Feature/Setting: Adaptive Cards in Teams for multi-level procurement approvals.
3.14. Salesforce
• Feature/Setting: Purchase order object, Process Builder on status update.
3.15. Workday
• Feature/Setting: Procurement Integration API, event trigger on requisition.
3.16. NetSuite
• Feature/Setting: SuiteScript scheduled script, monitor procurement transactions.
3.17. Zendesk
• Feature/Setting: Ticket trigger for vendor inquiry automation.
3.18. Trello
• Feature/Setting: Automation for card creation on procurement workflow steps.
3.19. Twilio
• Feature/Setting: Programmable Messaging; notify vendors or staff by SMS of request status.
3.20. SendGrid
• Feature/Setting: Transactional Email API; vendor RFQ and request notifications.
3.21. HubSpot
• Feature/Setting: Deal stage trigger—procurement engagement workflow.
3.22. AWS Lambda
• Feature/Setting: Serverless function triggers integrations and process logic.

Benefits

4.1. Faster procurement request turnaround and vendor response.
4.2. Full audit trail of requests, approvals, and vendor responses.
4.3. Reduced manual entry, error rate, and compliance risk.
4.4. Improved real-time insight into procurement process and inventory.
4.5. Enhanced vendor onboarding and communication, leading to more reliable supply.