Performance reminders to staff

Purpose

1.1. Automate the delivery of automated performance reminders to staff about upcoming blues performances, sound checks, or shift duties.
1.2. Streamline communication by automating notifications about artist schedules, venue prep, and staff responsibilities.
1.3. Ensure all team members are informed automatically and on time, reducing manual coordination and potential oversights.
1.4. Automate compliance with internal SOPs for staff preparedness and operational efficiency.

Trigger Conditions

2.1. Event added or updated in performance calendar.
2.2. Start-of-day time-based scheduler for same-day reminders.
2.3. Last-minute changes input by management.
2.4. Staff assignment updates in HR or scheduling platform.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: Automate SMS via Programmable Messaging API; configure to trigger on calendar or shift updates.
3.2. SendGrid
• Feature/Setting: Automate transactional emails using the Mail Send API; setup with dynamic templates for personalized reminders.
3.3. Slack
• Feature/Setting: Automate direct messages to staff with Slack API chat.postMessage; target channels or individual users.
3.4. Microsoft Teams
• Feature/Setting: Automate notification bots with Graph API; configure automated adaptive cards for reminders.
3.5. Gmail
• Feature/Setting: Automate scheduled emails with Gmail API; setup draft and send for shift notifications.
3.6. Google Calendar
• Feature/Setting: Automate event reminders via Calendar API events.watch and automatedly send notifications.
3.7. Outlook 365
• Feature/Setting: Automate meeting invites and reminders via Calendar endpoint; sync with staff calendars using automated flows.
3.8. WhatsApp (Cloud API)
• Feature/Setting: Automate WhatsApp notifications using templated messages via Cloud API automation.
3.9. Discord
• Feature/Setting: Automate staff notifications using Discord Webhook; configure scheduled and triggered automated reminders.
3.10. Salesforce
• Feature/Setting: Automate task and event triggers for staff records with Process Builder or Flow automation.
3.11. HubSpot
• Feature/Setting: Automate email workflows or SMS when performance activities created; trigger reminders to staff list.
3.12. Zoho CRM
• Feature/Setting: Automate workflow rules to send notification emails/SMS to assigned contacts.
3.13. Mailchimp
• Feature/Setting: Automate reminder campaigns with Triggered Emails API, sent based on event tags/staff segments.
3.14. Asana
• Feature/Setting: Automate due-date reminders with Rules for task assignments linked to performance events.
3.15. Trello
• Feature/Setting: Automate card due reminders using Butler automation, triggered on calendar events.
3.16. Monday.com
• Feature/Setting: Automate notifications via Automations Center; trigger on new event or due-date change.
3.17. Notion
• Feature/Setting: Automate reminder updates on pages/databases via Notion API with automated scheduled notifications.
3.18. ClickUp
• Feature/Setting: Automate task reminders and direct staff notifications using Automations or Webhooks.
3.19. Basecamp
• Feature/Setting: Automate automated staff ping via Campfire or To-Dos with Zapier or built-in automation.
3.20. BambooHR
• Feature/Setting: Automate workflow emails/SMS when time-off, shifts or performance notes are entered; utilize Automation API.

Benefits

4.1. Automates timely reminders, reducing risk of missed performances or no-shows.
4.2. Reduces manual follow-up workload, increasing overall staff productivity.
4.3. Ensures consistent, automated, and traceable staff communication.
4.4. Scales easily across multiple events or staff levels, making the process fully automatable.
4.5. Enables automated real-time adjustments for staff in dynamic, live event environments.