Payroll and timesheet reminders

Purpose

1.1. Ensure timely payroll submission and employee timesheet completion by sending automated reminders to staff and management in airbrushing supply stores.
1.2. Minimize manual follow-ups and the risk of payroll errors or late submissions.
1.3. Support compliance with legal and company policies on pay cycles and work hour documentation.
1.4. Increase operational efficiency, transactional accuracy, and staff accountability in retail operations specific to arts & crafts retailers.

Trigger Conditions

2.1. Scheduled dates/times (e.g., payroll deadline or prior to timesheet due dates).
2.2. Detection of missing/submitted late timesheets via HRIS or payroll API.
2.3. Change in employee shift status or leave days impacting payroll data.
2.4. Administrative push (manual override) for urgent reminders.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: “Programmable Messaging” — Configure REST API with employee numbers; schedule SMS reminders for timesheet/payroll deadlines.

3.2. SendGrid
• Feature/Setting: “Transactional Email API” — Set up dynamic email reminders with workflow automation; use SMTP/API keys for secure outbound notifications.

3.3. Slack
• Feature/Setting: “Incoming Webhooks” — Build scheduled reminders to channel/DM using Slack message API connections.

3.4. Microsoft Teams
• Feature/Setting: “Bot Framework Messaging API” — Configure scheduled card messages or alert flows to payroll/HR channels.

3.5. Outlook 365
• Feature/Setting: “Calendar Events + Mail” — Set up recurring event reminders and auto-email using Microsoft Graph API.

3.6. Google Workspace
• Feature/Setting: “Gmail API + Calendar API” — Trigger automated calendar invites, reminders, and timesheet submission notifications.

3.7. BambooHR
• Feature/Setting: “Reminders & Alerts API” — Automate rule-based notifications for payroll cycles and incomplete timesheets.

3.8. ADP Workforce Now
• Feature/Setting: “Notifications & Alerts” — Configure push/email reminders for unsubmitted hours using the ADP API.

3.9. Gusto
• Feature/Setting: “Gusto API - Reminders” — Send scheduled payroll alerts and notify of missing timesheet data.

3.10. QuickBooks Online
• Feature/Setting: “Payroll & Reminders” — Connect via QuickBooks API to automate reminders for payroll cutoffs.

3.11. Paychex Flex
• Feature/Setting: “Scheduled Alerts” — API setup for automated notifications on timesheet and payroll status.

3.12. Xero
• Feature/Setting: “Payroll API” — Configure triggers for missing entry reminders before payroll processing.

3.13. Zoho People
• Feature/Setting: “Workflow Automation” — Create custom workflow for timesheet and payroll reminders via Zoho People API.

3.14. Freshworks
• Feature/Setting: “Automations” — Use Freshteam workflows to send staff reminders about timesheets/payroll deadlines.

3.15. SAP SuccessFactors
• Feature/Setting: “Intelligent Services Events” — Configure events for timesheet non-completion and payroll alerts.

3.16. Workday
• Feature/Setting: “Workday Notifications API” — Automate scheduled messaging for payroll and timesheet reminders.

3.17. Monday.com
• Feature/Setting: “Automations & Reminders” — Link to staff board with reminder automations via board integrations.

3.18. Asana
• Feature/Setting: “Task Reminders” — API-based automated tasks for employees to submit timesheets or payroll info.

3.19. Trello
• Feature/Setting: “Due Date Reminders” — Set up via Trello API scheduled reminders for payroll cutoffs/timesheet completion.

3.20. Salesforce
• Feature/Setting: “Process Builder/Flow” — Trigger timed email/SMS reminders for payroll action using Salesforce Automation APIs.

Benefits

4.1. Reduces manual work for management and HR staff.
4.2. Prevents payroll and timesheet delays or compliance issues.
4.3. Increases accountability by recording automated reminder delivery.
4.4. Enhances employee experience with timely notifications.
4.5. Centralizes reminder management across platforms commonly used in retail and arts & crafts businesses.