Waste tracking and reporting automation

Purpose

1. Continuously record, classify, and analyze all food waste events in an Andalusian restaurant environment.

2. Aggregate input on waste origination (prep, storage, serving), type (produce, meat, bread, etc.), and reason (spoilage, overcooking, over-ordering).

3. Create automated waste reports with categorized loss, cost implications, and trends by menu item, station, or employee responsibility.

4. Send alerts or recommendations for inventory adjustments, supplier optimization, and menu engineering based on waste data analysis.

Trigger Conditions

1. Kitchen or staff log food waste entries via app, form, POS, or barcode scan.

2. Scheduled inventory audits or stock counts identifying discrepancies or spoiled stock.

3. Smart sensor detection of expired items or real-time volume deviation in storage.

4. Daily/weekly closure routines in POS or inventory systems.

5. Waste bins reaching predefined weight or volume threshold via IoT scale.

Platform Variants

1. Google Sheets

• API: Append Values — Waste entries pushed by webhooks
  

2. Microsoft Excel Online

• Function: Update Row — Log inventory loss, feed analysis
  

3. Square POS

• API: Create Custom Record — Trigger via waste as product modifier
  

4. Shopify POS

• API: GraphQL Mutations — Log and query wastage stock events
  

5. Toast POS

• API: Create Waste Record — Trigger workflow, sync to reports
  

6. FreshBooks

• API: Create Expense — Waste cost auto-logged for accounting
  

7. QuickBooks Online

• API: POST /purchase — Register waste as expense line item
  

8. Trello

• API: Add Card — Waste event logged for review
  

9. Monday.com

• Feature/Setting: Custom Board — Automate updates on waste logs
  

10. Airtable

• API: Create Record — Waste entries structured for analysis
  

11. Slack

• API: Incoming Webhook — Post alerts of excessive waste
  

12. Microsoft Teams

• API: Channel Message — Automated waste summary report
  

13. Twilio

• API: Programmable SMS — Send instant waste alert to managers
  

14. SendGrid

• API: mail/send — Send scheduled waste summary/reports
  

15. Zapier

• Trigger: Webhook Receive — Connect POS, spreadsheet, alert systems
  

16. Power Automate

• Connector: Outlook Send Email — Alert and escalate critical waste
  

17. Tableau

• REST API: POST Data — Feed waste logs for dynamic dashboards
  

18. Power BI

• API: Push Dataset — Automated report feed creation
  

19. Google Data Studio

• Data Source: Sheets Integration — Live dashboards on waste
  

20. Asana

• API: Create Task — Assign follow-up on high waste events
  

21. Notion

• API: Append Block — Waste logbook update
  

22. FoodDocs

• API: Waste Tracking — Centralized, compliance-ready records
  

23. Todoist

• API: Add Task — Schedule waste reduction actions
  

24. Smartsheet

• API: Add Row — Instant waste event capture
  

25. Mailjet

• API: send — Daily/weekly waste summary mailouts
  

Benefits

1. Enables granular oversight of loss sources, reducing cost and improving sustainability.

2. Triggers immediate corrective action, limiting recurring waste through responsible stock management.

3. Reduces manual reporting time, ensuring real-time compliance and trend visibility.

4. Informs decisions on purchasing, menu changes, and staff training with data-backed insight.

5. Supports regulatory adherence and fosters a waste-conscious organizational culture.