Scheduled checks for expired or soon-to-expire products

Purpose

1.1. Automates detection of expired or soon-to-expire products to prevent serving non-compliant menu items in a gluten-free restaurant.
1.2. Automate proactive stock management by generating alerts, updating records, and triggering reorder processes for specialty ingredients crucial for dietary compliance.
1.3. Ensures food safety, regulatory adherence, and minimizes wastage via automated expiry tracking systems, facilitating constant readiness for audits.

Trigger Conditions

2.1. Scheduled automation runs (daily, hourly, or custom) for inventory checks.
2.2. Triggered by approaching expiry dates (customizable, e.g., 7 days before).
2.3. On manual request by staff via dashboard or mobile interface.
2.4. Automated trigger on inventory update/input of new stock expiry information.

Platform Variants

3.1. Twilio
• Feature/Setting: SMS or WhatsApp API; automate sending expiry alerts to staff; configure recipient numbers and expiry thresholds in workflow.
3.2. SendGrid
• Feature/Setting: Automated email notifications through Template API; set recipients, template for "expiry alert".
3.3. Slack
• Feature/Setting: Webhook-based message automation to alert inventory channel; target channel and message config for near-expiry notifications.
3.4. Microsoft Teams
• Feature/Setting: Teams Connector; automated messages or cards to ordering/inventory groups; set up with adaptive card API.
3.5. Google Sheets
• Feature/Setting: Google Sheets API; automatedly update or flag rows for soon-to-expire items; conditional formatting for expiry logic.
3.6. Airtable
• Feature/Setting: Automations or Script Blocks; auto-update status fields, schedule expiry checks, integrate with restocking automations.
3.7. Trello
• Feature/Setting: API-based creation of expiry checklist cards; automate card creation/movements for inventory team.
3.8. Monday.com
• Feature/Setting: Automations Center; flag or move items reaching expiry; configure triggers and notifications.
3.9. Asana
• Feature/Setting: Automated task creation for soon-to-expire SKUs; configure with project/section, assignee, and due date fields.
3.10. Zoho Inventory
• Feature/Setting: Custom function via Zoho Flow; automate expiry record update and notification triggers.
3.11. SAP Business One
• Feature/Setting: Service Layer API; automate inventory reports, expiry alerts, and batch/lot tracking.
3.12. QuickBooks Commerce
• Feature/Setting: Inventory adjustments API; automate updating item status to expired and triggering alerts to procurement.
3.13. Netsuite
• Feature/Setting: SuiteScript-based automated workflow for expiry field checks, automated notifications to stakeholders.
3.14. Xero
• Feature/Setting: Inventory API; automate item comment/flag updates and alert emails to suppliers.
3.15. WooCommerce
• Feature/Setting: REST API/Webhooks; automate stock notification and remove expired items from store catalog.
3.16. Shopify
• Feature/Setting: Admin API; automate product metafield update, stock hiding, or alerts for expiring goods.
3.17. Square
• Feature/Setting: Inventory management API; automatedly flag expired batches, notify store staff.
3.18. Freshdesk
• Feature/Setting: Automate ticket creation for expired product reports via API; assign to inventory manager queue.
3.19. PagerDuty
• Feature/Setting: Automated alert setup with Events API; trigger incident for critical expiry events.
3.20. HubSpot
• Feature/Setting: Workflow automations; update product properties, automate internal alert sequences.

Benefits

4.1. Prevents accidental serving of expired food, automating regulatory compliance for specialty diets.
4.2. Automates wastage minimization and optimizes inventory turnover.
4.3. Streamlines procurement and restocking by automating reorder prompts.
4.4. Reduces staff workload through automated monitoring and automated reports.
4.5. Increases accountability and audit-readiness by maintaining automated logs of all expiry activities.